Explanation
Ordinance No. 1817-2011, passed by City Council on November 23, 2011, authorized the Director of Finance and Management to enter into a service agreement with Lease Harbor LLC for the provision of hosted real estate and lease management software services, support, and related services necessary for the administration of the City's real property and lease portfolios for an initial one (1) year term and four (4) additional automatic one (1) year renewal terms with each renewal term subject to the appropriation of funds by Columbus City Council and certification of funds by the City Auditor.
This legislation authorizes the Finance and Management Director to expend funds for the third one (1) year automatic renewal term of the Service Agreement for the period December 15, 2014 to December 14, 2015. The cost of the third renewal term ($23,000.00) is the same as the initial term.
Lease Harbor LLC has Contract Compliance #36-4352999 with an expiration date of September 16, 2015.
Fiscal Impact: Funds were budgeted and are available within the Finance and Management Department, Real Estate Management Office 2014 general fund budget.
Title
To authorize the Finance and Management Director to expend $23,000.00 from the general fund for the third of four automatic renewal terms of a service agreement with Lease Harbor LLC for the provision of hosted real estate and lease management software services, support, and related services. ($23,000.00)
Body
WHEREAS, the service agreement with Lease Harbor LLC for the provision of web-based database management software, support, and related services for the administration of the city's real property and lease portfolio was approved by Ordinance #1817-2011, passed by Columbus City Council on November 23, 2011; and
WHEREAS, the service agreement provided for an initial one (1) year term and four (4) additional automatic one (1) year renewal terms each renewal subject to the appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor; and
WHEREAS, funds were budgeted and are available within the Finance and Management Department, Real Estate Management Office 2014 general fund budget for the third renewal term of the Service Agreement; and
WHEREAS, it is necessary to authorize the expenditure of $23,000.00 for the third of four (4) one (1) year automatic renewal terms of the service agreement for the period December 15, 2014 through December 14, 2015; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to expend $23,000.00 or so much thereof as may be necessary for the third automatic renewal term of a service agreement with Lease Harbor LLC for the provision of a web-based database management software, support, and related services for the administration of the city's real property and lease portfolios.
SECTION 2. That the expenditure of $23,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Finance and Management, Real Estate Management Office, Division No. 45-51, Fund 010, OCA 450037, Object Level One 03, Object Level Three 3367.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated , and the City Auditor shall establish accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.