Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services contract with Stantec Consulting Services, Inc. for the Bikeway Development - Professional Services contract for $310,000.00.
The City of Columbus has developed a Bicentennial Bikeways Plan (BBP) which was adopted by City Council on June 2, 2008. The Plan identifies specific bikeways improvement projects located throughout the City. The Division of Mobility Options (Division) is responsible for the management and implementation of these improvement projects. It is the responsibility of the Offeror to produce a preliminary engineering report which analyzes the bikeway projects included in the BBP as well as additional projects identified by the Division.
The report shall include such items as, conceptual designs, preliminary alignments, traffic analyses, preliminary cost estimates, preliminary environmental analyses, as well as determinations of feasibility and constructability. The preliminary engineering report shall serve as the source document for future detailed design efforts. In order to successfully link a planning level project to a feasible and affordable design, the Offeror shall become familiar with the intent and methodology behind the BBP projects.
There are a variety of individual projects to be analyzed as part of this contract. Improvements are mostly within the right-of-way, and will consist mainly of projects identified in the BBP such as shared use paths, bike lanes, and shared routes and spot improvements. Potential projects to be analyzed include, but are not limited to, the following:
Sullivant Avenue Corridor
Broad Street Bike Lanes
Henderson Road Shared-use Path
Livingston Avenue Bike Lanes
Summit Street Bike Lanes
Fourth Street Bike Lanes
Intersection Improvements
RR Crossing Improvements
Work also includes conducting the necessary traffic engineering and parking analysis to refine BBP recommendations into practical "complete street" solutions. For example, road diets that require the removal of travel lanes and/or parking lanes must be analyzed for safety and capacity impacts as well as impacts to adjacent residents or businesses. Engineering analysis tools are required to analyze these potential impacts. Recommendations from the traffic engineering and parking analysis will be illustrated in conceptual designs with cost estimates for public involvement meetings, as needed, before final design is completed.
The Department of Public Service, Office of Support Services solicited a Request for Proposal for the Bikeway Development - Professional Services project. This project was formally advertised through the City's Vendor Services from November 3, 2010, to December 3, 2010. The city received Nine responses. All proposals were deemed minimally compliant and were fully evaluated when the Evaluation Committee met on December 22, 2010.
Company Name City/State Majority/MBE/FBE/ASN
Stantec Consulting Services, Inc. Columbus, OH Majority
Transystems Corporation Columbus, OH Publicly Held Company
ME Companies Westerville, OH Majority
Resource International, Inc. Columbus, OH FBE
DLZ Ohio, Inc Columbus, OH ASN
EMH&T Columbus, OH Majority
Michael Baker Jr., Inc. Columbus, OH Majority
Columbus Engineering Consultants, Inc. Columbus, OH ASN
R.W. Armstrong & Associates, Inc Columbus, OH Publicly Held Company
Stantec Consulting Services, Inc. received the highest score by the evaluation committee and will be awarded the Bikeway Development - Professional Services Contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
2. CONTRACT COMPLIANCE
Stantec Consulting Services, Inc's contract compliance number is 112167170 and expires 12/17/11.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide this preliminary report for these projects at the earliest possible time in to expedite the planning of the City's bikeway program.
4. FISCAL IMPACT
Funds for this project are budgeted and available in the 2010 CIB in the Bikeway Development project.
Title
To authorize the Director of Public Service to enter into a professional service engineering contract with Stantec Consulting Services, Inc. for the Bikeway Development - Professional Services project; to amend the 2010 C.I.B.; to authorize the transfer and expenditure of $310,000.00 from within the Build America Bonds Fund; for the Division of Mobility Options; and to declare an emergency. ($310,000.00)
Body
WHEREAS, the City of Columbus has developed a Bicentennial Bikeways Plan, which was adopted by City Council on June 2, 2008 and this plan identifies specific bikeway improvement projects located throughout the City; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service engineering contract for the preparation of a preliminary engineering report which analyzes the bikeway projects included in the BBP as well as additional projects identified by the Division: and
WHEREAS, the report shall include such items as, conceptual designs, preliminary alignments, traffic analyses, preliminary cost estimates, preliminary environmental analyses, as well as determinations of feasibility and constructability; and
WHEREAS, the preliminary engineering report shall serve as the source document for future detailed design efforts; and
WHEREAS, The Department of Public Service solicited a request for proposal for the Bikeway Development - professional services project; and
WHEREAS, a satisfactory proposal has been submitted by Stantec Consulting Services, Inc. and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Mobility Options, in that this legislation should go forth immediately to maintain the overall design schedule in order to have plans available for bikeway projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, OH, 43204 in the amount of $310,000.00 or so much as may be needed for the Bikeway Development - Professional Services project.
SECTION 2. That the 2010 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
746 / 540002-100023 / Bikeway Development - Summit and Fourth / $190,000.00 / ($190,000.00) / $0.00
746 / 540002-100024 / Bikeway Development - West Broad Street / $120,000.00/ ($120,000.00) / $0.00
746 / 540002-100000 / Bikeway Development / $0.00 / $310,000.00 / $310,000.00
SECTION 3. That the City Auditor be and hereby is authorized to transfer $310,000.00 within Fund 746, the Build America Bonds Fund, Dept-Div 59-10, Division of Mobility Options as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
746 / 540002-100023 / Bikeway Development - Summit and Fourth / 06-6600 / 760223 / $190,000.00
746 / 540002-100024 / Bikeway Development - West Broad Street / 06-6600 / 760224 / $120,000.00
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
746 / 540002 - 100000 / Bikeway Development / 06-6600 / 760208 / $310,000.00
SECTION 4. That for the purpose of paying the cost of this contract, the sum of $310,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Build America Bonds Fund, No. 746 as follows:
Dept-Div / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 540002 - 100000 / Bikeway Development / 06-6682 / 760208 / $310,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.