Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into contract with Heiberger Paving for 2005 Tennis Court Renovations and authorize the transfer of funds within the Parks and Recreation 1995 and 1999 Voted Bond Fund.
Bids were received by the Recreation and Parks Department for the 2005 Tennis Court Renovations on April 26, 2005, as follows:
Status Amount
Heiberger Paving Majority $517,379.00
Sheedy Paving Majority $548,230.00
Project includes tennis and/or basketball court renovations at Linden, Goodale, Marion Franklin, Fedderson, Riverside Green, Thompson, Beatty, and Indian Mound Recreation Centers.
The Contract Compliance Number for Heiberger Paving is #31-0967232.
A contingency amount of $60,000.00 is being included in this project.
Emergency legislation is requested to allow project to proceed in a timely manner to have courts available for the
summer season.
Fiscal Impact:
$573,006.62 is being transferred within the Recreation and Parks Voted 1995 and 1999 Bond Fund as outlined in
Section 2.
$577,379.00 is required and budgeted in the Recreation and Parks Voted 1995 and 1999 Bond fund to meet the
financial obligation of this contract modification.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Heiberger Paving for 2005 Tennis Court Renovations at various locations, to authorize the transfer of $573,006.62 within the Parks and Recreation 1995 and 1999 Voted Bond Fund, to authorize the expenditure of $577,379.00 from the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to declare an emergency. ($577,379.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on April 26, 2005, and the contract for the 2005 Tennis Court Renovations will be awarded on the basis of the lowest and best responsive and responsible bidder; now, therefore
WHEREAS, an emergency exists in the daily operation of the Recreation and Parks Department in that is immediately necessary to proceed with this contract to have courts available for the summer season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Heiberger Paving, for the 2005 Tennis Court Renovations, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the transfer of $573,006.62 be authorized as follows:
FROM: Fund No. 702, Dept. 51-01, Land Acquisition, Project No. 510112, OCA Code 644526, Object Level 3 6601
TO: Fund No. 702, Dept. 51-01, Park and Playground, Project No. 510017, OCA Code 644526, Object Level 6621
SECTION 3. That the expenditure of $577,379.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund 702, Dept. 51-01, Project No. 510017, Object Level 3 6621, and OCA Code 64526, to pay the cost thereof.
SECTION 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $60,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.