Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for automotive parts, supplies, and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $3.1 million for the purchase of automotive parts, supplies, and accessories in the 2006 operating budget. This legislation authorizes an expenditure of $750,000.00 with various vendors to purchase automotive parts, supplies, and accessories. Expenditures for like items and time frames were $690,000.00 in 2005 and $650,000.00 in 2004.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies and accessories. Earlier legislative action was not possible because the 2006 budget was not in place.
Title
To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $750,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($750,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, and that earlier legislative action not possible because the 2006 budget was not in place, and in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and accessories thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance & Management Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
Dick Masheter Ford - FL002629
CC# 310729896 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2007
Byers Chevrolet - FL002631
CC# 314139860 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/07
Automotive Distributors Warehouse
CC# 311145093 expires 1/11/08
Standard Automotive Parts
Object Level Three 2284
Contract expires 9/30/06
Section 2. That the sum of $750,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2284 $750,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.