Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for lane striping and pavement markings throughout the City. To accomplish this mission, the Division requires three canopy trucks which will be used to establish and lay-out lane striping to maintain the correct traffic patterns throughout the City. These trucks will replace older units which are beyond their useful service lives and provide for a more reliable fleet to carryout services provided by the Division. This purchase is consistent with the Division's fleet replacement program.
The Purchasing Office has established contract FL004707 with Ricart Properties, Inc. for the purchase of canopy truck cab and chassis. The Division will be purchasing three (3) canopy truck cab and chassis at a cost of $31,900.00 per unit. Total expenditure for this purchase is $95,700.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ricart Properties, Inc.
2. CONTRACT COMPLIANCE INFORMATION
Ricart Properties, Inc.'s contract compliance number is 31-1282546 and expires 09/21/2012.
3. FISCAL IMPACT
Funds are available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of this purchase is $95,700.00.
4. EMERGENCY DESIGNATION
Emergency action is requested due to the long lead time in ordering and receiving these vehicles to make them available at the earliest possible time for the Division of Planning and Operations.
Title
To authorize the Director of Finance and Management to establish a purchase order for canopy truck cab and chassis with Ricart Properties, Inc., in accordance with the terms and conditions of an existing citywide universal term contract for the Division of Planning and Operations; to authorize the expenditure of $95,700.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($95,700.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for lane striping and pavement markings throughout the City, and
WHEREAS, the Purchasing Office has established universal term contracts for the purchase of canopy truck cab and chassis, and
WHEREAS, the Division of Planning and Operations is in need of three (3) canopy truck cab and chassis to perform required maintenance activities, and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund for the purchase of three canopy truck cab and chassis; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to enter into contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Ricart Properties, Inc., 4255 South Hamilton Road, Columbus, OH 43227, for the purchase of three canopy truck cab and chassis in an amount not to exceed $95,700.00, in accordance with the terms and conditions of universal term contract FL004707.
SECTION 2. That the sum of $95,700.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept.-Div. 59-11, OCA Code 591246, O.L 01-03 Codes 06-6651, Project Number 530020-100000.
SECTION 3. That the City Auditor be and hereby is authorized to make any/all other accounting changes for the transactions discussed within this ordinance that are construed by the City Auditor to be reasonably consistent with the intent of this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.