Explanation
This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Columbus Lumber for a SkyJack 4632 Scissor Lift. Solicitation SO042642 closed on 02-28-2013. There were eight (8) bidders:
Heavy Lift System- Incomplete Bid
Straightup Equipment Company - $20,646.00
Ohio Cat Rental Store - $19,449.25
Phelan, William - $18,190.00
Columbus Lumber - $19,869.89
United Procurement - $21,999.00
Bhayana Brothers LLC - $21,373.00
Volvo Rents - $20,500.00
The two apparent lowest bidders bid alternates that did not meet specifications. Columbus Lumber was the lowest, responsive, and responsible bidder.
The lift will be available for both the Divisions of Fleet Management & Facilitates Management to use cooperatively for city facilities. The shared piece of equipment will remain housed at Fleet and Fleet will work with employees to train, educate and emphasize all safety aspects of the use of the lift. Fleet will also assist in delivery of the unit for Facilities with its flatbed wrecker at designated city facilities.
Columbus Lumber contract compliance number 31-1571445 expires 01/31/2014
Emergency action is requested to allow the purchase of the SkyJack 4632 Scissor Lift for the Fleet Division so that it will be available in the event of maintenance operations that cannot be done safely with existing apparatus.
Fiscal Impact: A total of $19,869.89 will be spent from the Special Income Tax Fund 430. This ordinance authorizes the appropriation and expenditure of $19,869.89 from the Special Income Tax Fund.
Title
To authorize the Finance and Management Director to contract with Columbus Lumber for a SkyJack 4632 Scissor Lift; to authorize the appropriation and expenditure of $19,869.89 from the Special Income Tax Fund; and to declare an emergency. ($19,869.89)
Body
WHEREAS, the Fleet Management Division intends to purchase one (1) SkyJack 4632 Scissor Lift; and
WHEREAS, Solicitation SO042642 was posted on vendor services and closed on 02-28-2013; and
WHEREAS, Columbus Lumber was deemed the lowest responsible and responsive bidder and will be awarded this contract due to the alternates that do not meet specifications from the other vendors; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to purchase the SkyJack 4632 Scissor Lift so that it will be ready for deployment as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director on behalf of the Fleet Management Division is hereby authorized to contract with Columbus Lumber for a SkyJack 4632 Scissor Lift.
Section 2. That the City Auditor is authorized to appropriate $19,869.89 within the Special Income Tax Fund as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $19,869.89
Section 3. That the expenditure of $19,869.89, or so much thereof as may be necessary, in regard to the action authorized in Section 1, be and is hereby authorized from the Special Income Tax Fund 430 as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $19,869.89
Section 4. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.