Explanation
BACKGROUND:
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Sound Communications Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System. This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code.
This equipment is essential in logging Police, Fire and EMS, E911 dispatched calls, and radio communications. This addition will provide day-to-day processing of numerous evidentiary and public records requests. This equipment is essential in keeping the Division of Police compliant with the "Commission Accreditation Law Enforcement Agency, (CALEA).
The existing hardware equipment and software will be replaced with more updated technology equipment which will enhance storage capabilities, add multiple levels of redundancies, making the system less prone to down time and loss of data.
The current computer hardware and software have been operating 24 hours a day, 365 days a year, for six years. The current "Windows NT" software is obsolete and no longer being supported by the vendor. The new system will be "Windows 2000".
Bid Information: Sole Source Provider: Sound Communications Inc. CC #311331321 - expires 10/7/06
Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police and Fire Communication Systems.
FISCAL IMPACT:
Funding for this expenditure is available in the Public Safety's Capital Improvement Fund.
Title
To authorize and direct the Director of Finance and Management to establish a purchase order with Sound Communications Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System, to authorize the appropriation and expenditure of $204,733.60 from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($204,733.60).
Body
WHEREAS, the responsibility of the Police and Fire Communications System will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to establish a purchase order with Sound Communications Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System; and,
WHEREAS, Sound Communications Inc., is the original provider of the current system and is the sole provider of maintenance, software, and licenses for the system; and
WHEREAS, this purchase order is being established under the Sole Source provision provided in Section 329.07 of the Columbus City Code; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Communications in that it is immediately necessary to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services to establish a purchase order with Sound Communications, Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System.
Section 2. That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
Section 3. That for the purpose stated in Section 1 hereof, the appropriation and expenditure of $204,733.60, or so much thereof as may be needed, is hereby authorized from:
DIVISION |
FUND |
PROJECT NUMBER |
OCA CODE |
AMOUNT |
30-02 |
701 |
320001 |
642629 |
$204,733.60 |
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.