Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Roadway Improvements - General Engineering 2008 Contract with Resource International Inc, in the amount of $50,000.00.
This contract modification is needed to allow funding in this contract to be utilized for design work associated with various projects identified by the Department of Public Service. This modification will also increase the contract amount by $50,000.00 to allow for additional work by the consultant. Previously this contract had been modified and the funds within the contract designated for specific projects. The purpose of a general engineering contract is to allow the Department to have flexibility when designing projects and to utilize the contract to allow projects to progress more expeditiously. It is therefore necessary to modify this contract so it can be utilized for various projects as determined by the Department instead of limiting it to individual projects described in previous contract modifications.
The amount of this modification is $50,000. This contract will be utilized for but not limited to studies to be conducted at the intersection of Central Avenue/Harrisburg Pike at Mound Street. This intersection is the eighth highest on the Mid-Ohio Regional Planning Commission's Top 40 list of crashes occurring at an intersection. The original intersection for the funding, Sunbury and Innis, is not listed in the Top 40. Additionally, due to the recent expansion of the facilities at Scioto Downs, design work will be performed for the design of the turn lane at Rathmell Road and High Street. Other work that may be performed as part of this contract includes geotechnical studies, plans for safety improvements and bridge rehabilitation projects, and design work necessary for the completion of projects.
The original contract was $250,000.00 authorized by ordinance 0563-2008.
Modification # 1, authorized by ordinance 0293-2010, removed the 2 year timeframe established by the original ordinance.
Modification #2, authorized by ordinance 0622-2010 increased the contract amount by $100,000.00 to ensure funds were available for geotechnical studies, plans for safety improvements and bridge rehabilitation projects.
Modifications, #3, authorized by ordinance 1364-2011, increased the contract amount by $100,000.00 to allow completion of the design for the Stygler Road Project. During the scope development process a request to consider sidewalk on the west side was made. After consultation with the consultant a revised fee was developed which exceeded the funds remaining on the general engineering contract.
The amount of this modification, #4, is $50,000.00
The total contract amount including this modification is $500,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International Inc.
2. CONTRACT COMPLIANCE
Resource International Inc's contract compliance number is 310669793 and expires 5/23/2014.
3. FISCAL IMPACT
The funding for this modification is available within the Street and Highway Improvement Fund, number 766; however an amendment to the 2012 CIB will be necessary to establish authority in the appropriate project detail.
4. EMERGENCY DESIGNATION
Emergency action is requested to make funds available to ensure projects can continue without interruption.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with Resource International Inc. in connection with the Roadway Improvements - General Engineering 2008 contract; to amend the 2012 CIB; to appropriate and authorize the transfer of cash and appropriation within the Street and Highway Improvement Fund; to authorize the expenditure of up to $50,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the Roadway Improvements - General Engineering 2008 contract with Resource International Inc; and
WHEREAS, City Auditor's Contract No. EL008337 was authorized by Ordinance No. 0563-2008, passed May 19, 2008, executed July 14, 2008 and approved by the City Attorney on July 15, 2008; and
WHEREAS, ordinance 0293-2010 authorized modification #1 to remove the 2 year timeframe established by the original ordinance; and
WHEREAS, ordinance 0622-2010 authorized modification #2 to increase the contract amount by $100,000.00 to ensure funds were available for geotechnical studies, plans for safety improvements and bridge rehabilitation projects; and
WHEREAS, ordinance 1364-2011 authorized modification #3 to increase the contract amount by $100,000.00 to allow completion of the design for the Stygler Road Project; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract to ensure funds are available for additional work in this contract including but not limited to design, geotechnical studies, plans for safety improvements and bridge rehabilitation projects; and
WHEREAS, this ordinance authorizes the Director of Public Service to further modify, number four, this contract to increase the contract amount by $50,000.00 and remove the designation of this contract for specific projects named in previous modifications in order to allow this contract to be utilized for projects as determined by the Department of Public Service; and
WHEREAS, a satisfactory proposal has been submitted by Resource International Inc; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should be modified immediately so that funding can be made available for design of these safety improvements; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008337 with Resource International Inc. at 6350 Presidential Gateway, Columbus, OH, 43231 in an amount up to $50,000.00, to remove project limitations established in previous ordinances for this contract and to provide for additional work to be conducted and to ensure funds are available for other projects including but not limited to geotechnical studies, plans for safety improvements and bridge rehabilitation projects.
SECTION 2. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
766 / 530086-100026 / Miscellaneous Intersection Improvements - High Street at Rathmell Road / $0.00 / $356,650.00 / $356,650.00 (cash received from developer)
766 / 530086-100026 / Miscellaneous Intersection Improvements - High Street at Rathmell Road / $356,650.00 / ($50,000.00) / $306,650.00
766 / 530161-100000 / Roadway Improvements / $0.00 / $50,000.00 / $50,000.00
SECTION 3. The sum of $50,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100026 / Miscellaneous Intersection Improvements - High Street at Rathmell Road / 06-6682 / 768626 / $50,000.00
SECTION 4. That the transfer of cash and appropriation within the Street and Highway Improvement Fund, No. 766 be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100026 / Miscellaneous Intersection Improvements - High Street at Rathmell Road / 06-6682 / 768626 / $50,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100000 / Roadway Improvements / 06-6600 / 761610 / $50,000.00
SECTION 5. That the expenditure of up to $50,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Street and Highway Improvement Fund, No. 766, as follows for the Division of Design and Construction, Dep-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100000 / Roadway Improvements / 06-6682 / 761610 / $50,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.