Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City. This includes installation and ensuring the proper operation of the traffic control devices. The proper operation of these signals promote pedestrian safety and expedite vehicular traffic flow.
The Purchasing Office has solicited formal competitive bids for the purchase of L.E.D Countdown Pedestrian Traffic signal equipment in the process of establishing a universal term contract (UTC). These Countdown Pedestrian Signals have a countdown timer showing the amount of time remaining for pedestrians to cross prior to the change of the signal. This equipment will be installed at various traffic signal locations throughout the City of Columbus.
This ordinance authorizes the expenditure of $70,000.00 for purchase of Countdown Pedestrian Traffic signal equipment per the terms and conditions of universal term contract number FL004381 (Solicitation No. SA003200) with Baldwin and Sours.
Baldwin and Sours is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
2. CONTRACT COMPLIANCE
Baldwin and Sours, CC#311104513, Expires 9/9/2012
3. FISCAL IMPACT
Funding for this commodity is available within the Streets and Highways G.O. Bonds Fund due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish a purchase order with Baldwin and Sours for the purchase of Countdown Pedestrian traffic signal equipment per the terms and conditions of an existing universal term contract; to amend the 2010 CIB; to authorize the transfer of monies within the Streets and Highways G.O. Bonds Fund for the Division of Planning and Operations; to authorize the expenditure of $70,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established a universal term contract for the purchase of Countdown Pedestrian Signal Equipment commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said signal commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is necessary to establish a purchase order for this purpose, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order for the purchase of Countdown Pedestrian Signal Equipment per the terms and conditions of an existing universal term contract for the Division of Planning and Operations as described below.
Fund / Project
704 / 540007-100003
FL004381
SA003584
Baldwin and Sours, Incorporated
5263 Trabue Road
Columbus, Ohio 43228
Countdown Pedestrian Signal Equipment - $70,000.00
SECTION 2. That the expenditure of $70,000.00 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations as follows
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 740703 / $70,000.00
SECTION 3. That the 2010 Capital Improvement Budget be amended due to cancellation of encumbrances from completed projects as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530086-100000 / Intersection Improvements / $0.00 (Carryover) / $24,685.00 (Carryover) / $24,685.00 (Carryover)
704 / 530161-100000 / Roadway Improvements / $0.00 (Carryover) / $7,269.00 (Carryover) / $7,269.00 (Carryover)
704 / 530161-100051 / Roadway Improvements - RiverSouth Phase 1 / $0.00 (Carryover) / $5,003.00 (Carryover) / $5,003.00 (Carryover)
SECTION 4. That the 2010 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530086-100000 / Intersection Improvements / $24,685.00 (Carryover) / ($24,685.00) (Carryover) / $0.00 (Carryover)
704 / 530161-100000 / Roadway Improvements / $7,269.00 (Carryover) / ($7,269.00) (Carryover) / $0.00 (Carryover)
704 / 530161-100051 / Roadway Improvements - River South - Phase 1 / $5,003.00 (Carryover) / ($5,003.00) (Carryover) / $0.00 (Carryover)
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / $166,997.00 (Carryover) / (156.00)(Carryover) / $166,841.00 (Carryover)
704 /530161-100087 / Roadway Improvements - Lehman Road / $440,000.00 (Carryover) / ($32,888.00) (Carryover) / $407,112.00 (Carryover)
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / $7,855.00 (Carryover) / $70,000.00 (Carryover) / $77,855.00 (Carryover)
SECTION 5. That the transfer of cash and appropriation in the amount of $70,000.00 within Fund 704, the Streets and Highways G.O. Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 530086-100000 / Intersection Improvements / 06-6600 / 590122 / $24,684.96
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590121/ $7,268.65
704 / 530161-100051 / Roadway Improvements - River South - Phase 1 / 06-6600 / 599503 / $5,002.97
704 / 590106-100001 / I-670-Fourth Street Improvements - Goodale Landscaping / 06-6600 / 704106 / $155.50
704 /530161-100087 / Roadway Improvements - Lehman Road / 06-6600 / 746187 / $32,887.92
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 740703 / $70,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.