Explanation
BACKGROUND: This legislation amends the 2011 Capital Improvement Budget and authorizes a transfer of $73,926.94 between projects in the Safety Voted Bond Fund. This legislation also authorizes the Finance and Management Director to issue a purchase order to OnX USA LLC for the purchase of additional network storage to expand the storage capacity for the Division of Police's Arbitrator videos. The Division has approximately 250 marked, front-line cruisers in Patrol, Freeway, and K9. Thus far approximately 160 front-line Police vehicles are equipped with the Arbitrator camera system. The intention is to eventually equip every marked front-line cruiser with cameras. The Arbitrator system must be capable of storing at least 41 TB of data per year or 82 TB over the course of two years. The current network storage system in the Police Division is engineered for 64 TB, of which 54 TB is usable for video storage. This purchase will double the storage to approximately 108 TB of usable storage, an adequate amount for a 250 cruiser deployment.
Bidding Information: All purchases will be made in accordance with the city's universal term contract FL004391.
Emergency action is requested so this purchase can be made as soon as possible in order to increase the network storage capacity for the Arbitrator cruiser video system.
Fiscal Impact: This ordinance authorizes the expenditure of $73,926.94 from the capital fund with OnX USA LLC for the purchase of 64 TB of additional storage space for the Division of Police. Funding is available in the Department of Public Safety, Division of Police's G. O. Bond Fund. An amendment to the Capital Improvement Budget reflects this transfer.
Contract Compliance: OnX USA LLC - a Majority company - exp. 10/11/2013
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $73,926.94 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to issue a purchase order to OnX USA LLC for the purchase of additional network storage for the Division of Police, to authorize the expenditure of $73,926.94 from the Public Safety Voted Bond Fund, and to declare an emergency. ($73,926.94)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Safety Safety Voted Bond Fund to provide funds in the appropriate project for this expenditure, and
WHEREAS, the Division of Police has a need to purchase additional network storage to accommodate the storage needed for extra cameras video recordings, and
WHEREAS, the City's Purchasing Office has a current universal term contract, FL004391 with OnX USA LLC, and
WHEREAS, all purchases will be made in accordance with the city's universal term contract, and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department, Police Division, in that it is immediately necessary to enter into said contract with OnX USA LLC so that the aforementioned purchase may begin as quickly as possible to acquire additional network storage, thereby protecting the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to issue a Purchase Order to OnX USA LLC for the purchase of additional network storage on the basis of Universal Term Contract FL004391.
SECTION 2. That the 2011 Capital Improvements Budget is hereby amended as follows:
Project Fund Current Revised
330021-100000 Police Facility Renovation (Voted 2008) 701 $418,090 $344,163
330036-100000 Police Equipment (Voted 2008) 701 $0 $73,927
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund as follows:
From: Police Facility Renovation; OCA 713321; OL1 06; OL3 6620; Project 330021-100000; $73,926.94
To: Police Equipment; OCA 701036; OL1 06; OL3 6649; Project 330036-100000; $73,926.94
SECTION 4. That the expenditure of $73,926.94, or so much thereof as may be necessary, be and is hereby authorized and approved as follows: Fund 701 Public Safety Department, Police Division G. O. Bond Fund ~ OCA 701036 ~ OL1 06 ~ OL3 6649 ~ Project 330036-100000 Police Equipment.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.