Explanation
The Department of Public Utilities entered into a contract with Oracle USA, Inc. for a post-implementation assessment, WASIMS (now CUBS) and GIS interfaces and training for the Computerized Maintenance Management System (CMMS) installed and being used by all divisions of the department. The assessment report provided a summary of potential adjustments to the business process, application configuration, and additional end-user training. Based on these findings the Department of Public Utilities requests approval to modify the existing contract to procure further services from Oracle USA, Inc. to address the recommendations identified in the report in the amount of $450,000.00.
Contract Compliance: 84-1332677, expires May 13, 2011
Oracle USA, Inc. does not hold MBE/FBE status.
1. Amount of additional funds: The amount of additional funds needed for this contract is $450,000.00. The original contract was established for $302,939.00. The total cost of the original contract and all modifications is $752,939.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2010.
2. Reason additional needs were not foreseen: The need for additional funds were foreseen and specified in the original contract. This legislation is to encumber the funds budgeted for fiscal year 2010 for the Department of Public Utilities.
3. Reason other procurement processes not used: The terms of the original contract provided for an assessment report. Based on the findings in the assessment report, the Department of Public Utilities will need to procure further services from Oracle USA to address any of the recommendations identified. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: This project was not budgeted in the various Public Utilities division's operating budgets for 2009; however, expenditures were reprioritized as a result of the third quarter review to accommodate this expenditure without increasing the existing budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the post-implementation assessment with Oracle USA, Inc. for the Department of Public Utilities, and to authorize the expenditure of $450,000.00 from various enterprise division operating funds. ($450,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Oracle USA, Inc., for a post-implementation assessment, and
WHEREAS, the vendor has agreed to extend EL008212, and it is in the best interest of the City to exercise this option, and
WHEREAS, these services are used by the Department of Public Utilities, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL008212 with Oracle USA, Inc Total amount of modification No. 1 is ADD $450,000.00. Total contract amount including this modification is $752,939.00.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That to pay the cost of the aforesaid contract, the expenditure of $450,000.00, or so much thereof as may be needed, is hereby authorized as follows:
Fund Fund Dept/ OCA
Name No. Div. No. Code OL3 Amount
Electricity Operating Fund 550 60-07 600700 3369 $ 27,450.00
Water Works Operating Fund 600 60-09 601849 3369 174,600.00
Sewer System Operating Fund 650 60-05 605006 3369 195,750.00
Storm Sewer Operating Fund 675 60-15 675002 3369 52,200.00
Grand Total $450,000.00
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.