Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase EMS Ballistic Vests and Helmets with Blue Line Innovations, LLC and Galls, LLC. The Division of Fire is the sole user for EMS Ballistic Vests and Helmets which are used by Emergency Medical Services team members for protection in high risk situations. The term of the proposed option contracts would be approximately two (2) years, expiring November 30, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 3, 2020. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017059). Three (3) bids were received. One bidder was deemed non-responsive as they did not provide pricing for the entire term of the contract, as specified. Galls LLC bid an alternate for Items 1-9 that did not meet specifications.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Blue Line Innovations LLC, CC# 022341 pending, Items 1-9, $1.00
Galls LLC, CC# 007478 expires 7/25/19, Items 10-14, $1.00
Total Estimated Annual Expenditure: $270,000, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the previous contract has expired.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase EMS Ballistic Vests and Helmets with Blue Line Innovations, LLC and Galls, LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($2.00).
Body
WHEREAS, the EMS Ballistic Vests and Helmets UTC will provide for the purchase of protective gear for Emergency Response Services crew members; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 3, 2020 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase EMS Ballistic Vests and Helmets because the previous contract has expired, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase EMS Ballistic Vests and Helmets in accordance with Request for Quotation RFQ017059 for a term of approximately two (2) years, expiring November 30, 2022, with the option to renew for one (1) additional year, as follows:
Blue Line Innovations, LLC, Items 1-9, $1.00
Galls, LLC, Items 10-14, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.