Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group to provide professional services associated with the Whetstone Field Improvements - Design Project. The modification amount being authorized by this ordinance is $210,000.00.
The additional proposed improvements are part of the Whetstone Park Sports Field Improvements project and will be included as its own complete set of construction documents. An assessment has been completed for the casting pond and adjacent shelter to determine the needed improvements for those portions of the park which are adjacent to the sports field project. This modification was planned, but were not included as part of the original contract until the assessment was completed and the necessary improvements were identified.
This part of the project involves the restoration of the existing casting pond at Whetstone Park, stream modifications, and a hydraulic analysis of the 398 linear feet of an existing channel. The modification also includes designs for a culvert repair and replacement of the existing shelter by the pond. The project location is between the two sports fields that were included in the original contract, which will allow for an overlap of construction for the two phases. Fees were determined by anticipating hours and applying costs already established by the original contract.
Principal Parties:
Glaus,Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group
1801 Watermark Drive, Suite 210
Columbus, Ohio 43215
Angela Short, (614) 588-8955
Contract Compliance Number: 006560
Contract Compliance Expiration Date: May 24, 2025
Emergency Justification: Emergency action is requested in order complete the design plans and bid both portions of the construction project on the same schedule. This would save money, time and decrease the disturbance for the public.
Benefits to the Public: This project will improve and provide amenities to the community for fishing and gatherings. Needed improvements have been identified by both staff and the community.
Community Input/Issues: The community has expressed the desire for the pond to be refurbished due to concern of the failing stone wall surrounding the pond. The shelter currently poses a safety concern with unsupervised fires in the fire place in the existing shelter.
Area(s) Affected: Clintonville (39)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by expanding offerings and amenities to appeal to a more diversified group of park users.
Fiscal Impact: The expenditure of $275,000.00 was legislated for the Whetstone Field Improvements Project by Ordinance 2752-2022. This ordinance will provide funding that will modify the previously authorized amount by $210,000.00. $210,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $485,000.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group to provide professional services associated with the Whetstone Field Improvements Project; to authorize the transfer of $210,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; to authorize the expenditure of $210,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($210,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to modify an existing contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group to provide professional services associated with the Whetstone Field Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $210,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $210,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify an existing contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. DBA GPD Group in order complete the design plans and bid both portions of the construction project on the same schedule which would save money, time, and decrease the disturbance for the public, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with Glaus, Pyle, Schomer, Burns, and Dehaven, Inc. DBA GPD Group for the Whetstone Field Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $210,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P510035-100004 / Facility Improvements, Contingencies (Voted Carryover) / $0 / $0 / $2,503 / $2,503 / $2,503 (to match cash)
Fund 7702 / P510319-100000 / Safe Playgrounds (Voted Carryover) / $0 / $0 / $24,100 / $24,100 / $24,100 (to match cash)
Fund 7702 / P510035-100004 / Facility Improvements, Contingencies (Voted Carryover) / $2,503 / $2,503 / ($2,503) / $0 / $0
Fund 7702 / P510319-100000 / Safe Playgrounds (Voted Carryover) / $24,100 / $24,100 / ($24,100) / $0 / $0
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $4,361,866 / $3,911,866 / ($182,654) / $4,179,212 / $3,729,212
Fund 7702 / P511003-100000 / Reservoir Boat Ramp Renovations (Voted Carryover) / $743 / $743 / ($743)/ $0 / $0
Fund 7702 / P517003-100000 / Whetstone Field Improvements (Voted Carryover) / $0 / $0 / $210,000 / $210,000 / $210,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $210,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.