Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Public Utilities to enter into a service contract with LOTO Lighthouse, LLC. The City of Columbus, Division of Water is seeking approval to purchase and implement full-service assistance to perform machine and equipment specific Hazardous Energy Control Audit (HECA) and energy control procedure development services. The Department of Public Utilities manages many facilities under the Division of Water, including water treatment plants and Watershed facilities. Equipment and structures at these facilities require hazardous energy control procedures to help ensure that maintenance activities are conducted in a safe manner. DPU desires to audit the hazardous energy control procedures at these facilities and update or create procedures as needed.
The Department of Public Utilities solicited Competitive Bids for these services in accordance with the provisions of Chapter 329 (RFQ029538). One (1) bid was received on 3/7/2025. The Division of Water recommended the contract be awarded to the most responsive and responsible bidder, LOTO Lighthouse, LLC.
The contract is for two (2) years from the date of execution. At the City’s discretion, the contract may be modified for two additional one-year periods. Additional years are based upon mutual agreement, budgeted funds, and approval by City Council. For each renewal year, funds for service shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor.
VENDOR: LOTO Lighthouse, LLC.; Vendor #053405; CC Expiration: 8/21/2027
FISCAL IMPACT: $200,000.00 is budgeted and available for this contract in the 2025 Water Operating Fund
$0.00 was spent in 2024
Title
To authorize the Director of the Department of Public Utilities to enter into a service contract with LOTO Lighthouse, LLC for HECA and energy control procedure development services; and to authorize the expenditure of $200,000.00 from the 2025 Division of Water Operating Fund. ($200,000.00)
Body
WHEREAS, the Division of Water has a need for HECA with LOTO Lighthouse, LLC, in order to ensure maintenance activities are conducted safely and adequately protect the City's investment; and
WHEREAS, LOTO Lighthouse, LLC is the only vendor to submit a response to the RFP; and
WHEREAS, due to the proprietary nature of the HECA services, it is necessary to enter into this contract with LOTO Lighthouse, LLC; and
WHEREAS, funds are budgeted for this purpose in the Division of Water 2025 Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities that it is necessary to authorize the Director of the Department of Public Utilities to enter into a service contract with LOTO Lighthouse, LLC; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a contract for Hazardous Energy Control Audit (HECA) and energy control procedure development services with LOTO Lighthouse, LLC
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities and the Administrator of the Division of Water.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in the Division of Water 2025 Operating Fund in object class 03 (services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.