Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement, for the Speedware software application, with Speedware, Inc. (formerly known as Activant Solutions, Inc.). The agreement was most recently renewed by the authority of ordinance 0891-2010, passed July 26, 2010. This renewal will provide maintenance and support for the coverage period of September 1, 2011 through August 31, 2012, at a cost of $28,283.35.
The Department of Technology requires technical support and software maintenance services, from Speedware, Inc. to support ongoing operations of the City's Speedware software application, which supports several business applications utilized by the Department of Public Utilities, Division of Electricity. Without the software maintenance and technical support services provided by Speedware, Inc. the City will not be able to deploy web-based applications that affect Division of Electricity accounts and billing systems, the Street Light billing system as well as the Miscellaneous billing system, and the Division of Electricity will lose the capability to upgrade current software applications and vendor technical support, as well as software maintenance for both server-side and client-side components. Also, renewing this agreement will allow the City to continue receiving software upgrades, technical support and related services for the Speedware software application. This application offers various software products to enhance productivity and improve business performance.
Since, the Speedware software application is copyright owned by Speedware, Inc., this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
The cost during years 2009 and 2010 were $22,358.00 and $24,593.80, respectively with Speedware, Inc. (formerly known as Activant Solutions, Inc.), for the annual software maintenance and technical support services. The 2011 cost for this annual software maintenance and technical support services agreement is $28,283.35. This expenditure is budgeted and available in the Department of Technology, Internal Services Fund. With this renewal, the aggregate contract amount will total $132,516.15.
CONTRACT COMPLIANCE:
Vendor Name: Speedware, Inc. FID/CC#: 98-0666146 Expiration Date: 7/2/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement with Speedware, Inc. (formerly known as Activant Solutions, Inc.), for the Speedware software application; in accordance with the sole source provisions of the Columbus City Code;and to authorize the expenditure of $28,283.35 from the Department of Technology, Internal Services Fund. ($28,283.35)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Utilities, has a need to renew an annual agreement for software maintenance and technical support services from Speedware Inc. (formerly known as Activant Solutions, Inc.), for the Speedware software application; and
WHEREAS, the cost associated with the 2011 Speedware, Inc. agreement is $28,283.35, with a coverage period from September 1, 2011 through August 31, 2012; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and
WHEREAS, without the software maintenance and technical support services agreement, the City will not be able to maintain applications that affect the Division of Electricity accounts and billing systems, the Street Light billing system as well as the Miscellaneous billing system, and the Division of Electricity will lose the capability to upgrade current software applications, citywide desktop software used for data maintenance and analysis, and vendor technical support, as well as software maintenance for both server-side components and client-side components; and
WHEREAS, it is necessary to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to renew an annual software maintenance and technical support services agreement, with Speedware, Inc. for the Speedware software application in the amount of $28,283.35, for the coverage period of September 1, 2011 through August 31, 2012.
SECTION 2: That the expenditure of $28,283.35 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $1,725.28 |Electricity/Power
Div.: 47-01|Fund: 514|Subfund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $10,973.94 |Water
Div.: 47-01|Fund: 514|Subfund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $12,303.26 |Sanitary Sewers
Div.: 47-01|Fund: 514|Subfund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $3,280.87 |Storm Water
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.