Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with J. F. Electric, Inc. in the amount not to exceed $60,000.00 for Emergency Overhead Electric Repairs for the Division of Power and Water.
Bids were advertised through Vendor Services and the City Bulletin and three bids were received and publicly opened by the Director of Public Utilities on May 25, 2011, as follows:
J. F. Electric Inc. - $30,931.22
Thayer Power & Communication Co. - $36,348.33
U. S. Utilities - $37,840.14
These figures are based on the estimated quantities for each item and the unit price submitted by each company. The lowest, responsive, responsible and best bid was submitted by J.F. Electric Inc. Since the contract is on an as-needed basis, it is recommended to award an amount not to exceed $60,000.00 at this time from the 2011 Electricity Operating Budget with an anticipated modification to increase funding if necessary in 2012, and upon approval of Columbus City Council.
J. F. Electric Inc. contract compliance number is 370913537, expires 03/12/12. This company does not hold FBE or MBE status.
Additional information regarding this bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form. A bid tabulation is also attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the current 2011 Electricity Operating Budget for this contract. There were no expenditures in 2009 or 2010 for Emergency Overhead Electric Repairs.
Title
To authorize the Director of Public Utilities to enter into a contract with J. F. Electric Inc. for Emergency Overhead Electric Repairs for the Division of Power and Water and to authorize the expenditure not to exceed $60,000.00 from the Electricity Operating Fund. ($60,000.00)
Body
WHEREAS, three bids for Emergency Overhead Electric Repairs were received and publicly opened in the offices of the Director of Public Utilities on May 25, 2011; and
WHEREAS, J. F. Electric Inc. submitted the lowest, responsive, responsible and best bid; and
WHEREAS, it is necessary to award and execute a contract and to authorize the expenditure of funds for Emergency Overhead Electric Repairs, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for Emergency Overhead Electric Repairs with the lowest, responsive, responsible and best bidder, J. F. Electric Inc., in the amount not to exceed $60,000.00.
SECTION 2. That the expenditure of up to $60,000.00, or so much thereof as may be needed, be and is hereby authorized from the Electricity Operating Fund, Fund No. 550, OCA 606723, Object Level One 03, Object Level Three 3375.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.