Explanation
BACKGROUND:
The City Treasurer issued an RFP on October 26, 2007 for water lockbox services. Ten companies were solicited via the city's vendor services website. A proposal was received from one (1) local bank, the Huntington National Bank. The contract was for a five (5) year period beginning February 29, 2008 through February 28, 2013, subject to annual appropriations and approval of the contract by the Columbus City Council. On February 8, 2010 Columbus City Council passed ordinance 0137-2010 which authorized the third year of the five year contract for water lockbox services with the Huntington National Bank for the period March 1, 2010 through February 28, 2011 for $40,000. The City Treasurer's Office now wishes to modify the contract to add $16,000 in additional funding.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
Funding for this contract is budgeted and available within the water operating 2010 budget appropriations.
Contract Compliance: Huntington National Bank, 310966785, expiration 9/15/2011
Title
To authorize the City Treasurer to modify its contract with Huntington National Bank for water lockbox banking services; to authorize the expenditure of up to $16,000 from the water operating fund; and to declare an emergency. ($16,000.00)
Body
WHEREAS, the City Treasurer awarded the contract for water lockbox banking services as the result of a Request for Proposal on October 26, 2007 to the Huntington National Bank; and
WHEREAS, ordinance 0137-2010 passed by Columbus City Council authorized the third year of the five year contract for water lockbox banking services and associated expenditures of $40,000 with Huntington National Bank and;
WHEREAS, the City Treasurer's Office now wishes to modify the contract for lockbox services and add funding to this contract; and
WHEREAS, as an emergency exists in the usual daily operation of the Division of Power and Water such that it is immediately necessary to modify the contract and authorize the expenditure for water lockbox banking services necessary for the daily operation of normal business activities of the City of Columbus thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Treasurer is hereby authorized to modify its contract with Huntington National Bank for the provision of water lockbox services for the period March 1, 2010 through February 28, 2011, and to authorize the expenditure of up to $16,000, or so much thereof as may be necessary, as follows:
Division: 6009 | Fund: 600 | OCA: 602318 | Object level one: 03 | Object level three code: 3348 | Amount: $16,000.00 | Division of Power and Water
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.