Explanation
BACKGROUND: The Division of Police Crime Scene Search Unit is in need of purchasing an updated Leica Scanning System due to the fact the current scanner is at end of life and the vendor will no longer maintain or update said scanner. The current scanner is part of the infrastructure used by this unit to scan and create 3D images of serious crime scenes. An updated scanner will prevent any delay in the current system set up for the unit.
BID INFORMATION: The Division of Police requests to waive competitive bid provisions of the Columbus city code to purchase this equipment due to its compatibility with other equipment owned by the division of Police and the infrastructure that is already set up to use this scanner.
CONTRACT COMPLIANCE: CC025782; Expired 4/22/2017 Leica Geosystems Inc will be contract complaint by the time this legislation is read by City Council.
FISCAL IMPACT: The funding for the Leica Scanning System has already been appropriated and authorized by Ordinance 2339-2021 passed on 9-29-2021. This expenditure is funded by Law Enforcement Seizure Fund, 2219.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Safety, to enter into a contract with Leica Geosystems Inc, to purchase a Leica Scanning System; to waive competitive bidding provisions of the Columbus City Codes, Chapter 329; to authorize the expenditure of $130,404.04 from the Law Enforcement Seizure Fund. ($130,101.04)
Body
WHEREAS, the City of Columbus Division of Police needs to purchase a Leica Scanner System, and the cost of the system is $130,404.04; and
WHEREAS, the funding for the server and workstation have been appropriated and authorized by Ordinance 2339-2021 passed on 9/29/2021; and
WHEREAS, it is in the best interest of the City to waive competitive bidding for this purchase; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Leica Geosystems Inc for a Leica Scanner System to scan and create images of serious crime scenes.
SECTION 2. That the expenditure of $130,404.04 or so much thereof as may be needed, be and the same is hereby authorized in the Law Enforcement Seizure Fund in object class 06 and 02 per the accounting codes in the attachment of this ordinance.
SECTION 3. That in accordance with Section 392.27 of the Columbus City Codes, this Council finds it in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.