Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend the existing Universal Term Contract (UTC) for the option to obtain Small Tools with:
W. W. Grainger, Inc., CC#007170 expiration: 12/18/2027
Hilti Inc., CC#000341 pending renewal
F & F Industrial Equipment Corporation, CC#000738 expiration: 2/13/2027
These are City wide contracts providing hand tools used for maintenance, repairs, and incidental shop items. This modification is necessary in that an RFQ process is needed to establish a new contract. The current contracts expires on May 31, 2026 and there is not enough time to use a procurement process to award a new contract(s). A lapse in contract which would cause an interruption of this service which is needed for the Citywide departments. The contract, W. W. Grainger, Inc. PO386990, Hilti Inc PO386997, F & F Industrial Equipment Corporation PO386984 was established in accordance with Request for Quotation RFQ023984 and will expire May 31, 2026.
(1) Amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Any lapse in this contract would cause an interruption of this service which is needed for Citywide Departments.
(4) How the price for the additional goods or services which are the subject of the modification was determined: Pricing has not changed.
FISCAL IMPACT: No funding is required to modify the option contract. Citywide departments must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend the contract for the option to purchase Small Tools with W. W. Grainger, Inc., Hilti Inc. and F & F Industrial Equipment Corporation. ($0.00)
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Small tools for use by Citywide Departments; and,
WHEREAS, it is necessary to modify and extend the existing Universal Term Contract with W. W. Grainger, Inc., Hilti Inc. and F & F Industrial Equipment Corporation, to ensure small tools are available for Citywide Departments; and,
WHEREAS, it has become necessary in the daily operation of Citywide Departments to authorize the Director of Finance and Management to modify a contract with for the option to obtain Small tools; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a Universal Contract for Small Tools with W. W. Grainger, Inc., Hilti Inc., and F & F Industrial Equipment Corporatoin for a period of (1) one year, from June 1, 2026 to May 31, 2027.
SECTION 2. That this modification is in accordance with relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.