Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Building and Zoning Services (BZS) to enter into a service contract with Mid-West Presort Mailing Service, Inc. in an amount up to $75,000.00 for the purpose of providing presorting, mailing, and other mail related services. BZS is in need of these services to convey essential information to the citizens expected to be most impacted by an upcoming Zoning Code Update.
A formal procurement effort, RFQ033245, was posted for this purpose, and Mid-West Presort Mailing Service, Inc. was selected as the lowest, responsive, responsible, and best bidder per the provisions of Chapter 329 of the Columbus City Codes. This legislation authorizes BZS to enter into contract for mailing services provided by Mid-West Presort Mailing Service, Inc. The contract term will begin the earliest a purchase order can be confirmed and expire on December 31, 2026.
EMERGENCY
Emergency action is requested to expedite authorization of this contract so City residents can be notified of this upcoming Zoning Code Update during the 60-day comment period required by Council action.
FISCAL IMPACT: Funding is available in the 2026 Development Services Fund Budget.
CONTRACT COMPLIANCE
Vendor: Mid-West Presort Mailing Service, Inc. (D365 Vendor Acct. No: 006678)
Certification #: CC-006678 - Exp: 2/10/2027
The company is not disbarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Ohio Secretary of State Entity Number 663241
Title
To authorize the Director of the Department of Building and Zoning Services to execute a service contract with Mid-West Presort Mailing Service, Inc. for the purpose of providing mailing services; to authorize an expenditure from the Development Services Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, Mid-West Presort Mailing Service, Inc. was selected as the lowest, responsive, responsible, and best bidder as a result of the formal procurement effort, RFQ033245, per the provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, the contract authorized by this ordinance will begin as soon as a purchase order can be confirmed and expire on December 31, 2026, at a cost of $75,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Building and Zoning Services to enter into a contract with Mid-West Presort Mailing Service, Inc. to convey essential information to citizens expected to be most impacted by an upcoming Zoning Code Update; and
WHEREAS, an emergency exists in the daily operation of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Director to enter into a service contract with Mid-West Presort Mailing Service, Inc. so City residents can be notified of this upcoming Zoning Code Update in a timely manner and within the 60-day comment period required by council, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Building and Zoning Services be and is hereby authorized to enter into contract with Mid-West Presort Mailing Service, Inc. in an amount up to $75,000.00 for the purpose of providing mailing services.
SECTION 2. That the expenditure of $75,000.00, or so much thereof as may be necessary, is hereby authorized from the Department of Building and Zoning Services, Division No. 43-01, Development Services Fund, Fund No. 2240, in object class 03, Purchased Services, per the accounting codes in the attachment to this ordinance. See Attached File: Ord. 2241-2026 Attachment.xlsx
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.