Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Safety to modify a Personal Services Contract with Yvonne Yvette Jordan, the administrator and coordinator of all activities of the Grant Funded Teens and Police Services (TAPS) Academy. This modification will increase Yvonne's original contract by additional $10,400.00 to account for work performed by the contractor but not accounted for in the original contract. The Franklin County Court of Common Pleas, who are the Grantors of the grant, have requested this modification. The TAPS Academy is a Program for at-risk juvenile at four middle and high schools between ages 13 to 17 years old who have shown a propensity toward making bad decisions. These youths will receive intensive mentoring by Police Officers trained in the TAPS Academy curriculum developed by the Houston Police Department. The TAPS Program was initially established in 2013 with funds from the FY12 Juvenile Justice and Delinquency Prevention Grant, through the Franklin County Commissioners, which ended in May 2015 and was administered by Ms. Yvonne Jordan. Grant funds have now been provided by the Franklin County Court of Common Pleas, Division of Domestic Relations and Juvenile Branch, to resurrect the academy and hire Ms. Yvonne Jordan to once again be the administrator.
The role and responsibilities of the Program Administrator include serving as a facilitator between the TAPS Program in Houston and its implementation in Columbus and implementing each lesson plan of moving the teens and police through the structured curriculum. The Administrator will ensure the overall success of the Program by achieving the intended outcome of improving the behavior of the participants at home, school, and in public. Evaluation of the Program will be determined and conducted by the Franklin County Office of Juvenile Justice Community Planning Initiative Director.
Emergency action is requested in order to continue the program without interruption and ensure that all activities are completed within the time period specified by the contract agreement. The term of the contract is November 14, 2017 to June 30, 2018.
FISCAL IMPACT: This ordinance authorizes the Safety Director to modify a Personal Service Contract with Yvonne Yvette Jordan to continue administering the TAPS Program and increase her compensation from $26,000.00 to $36,400.00 as requested by the Grantors. This ordinance also authorizes the City Auditor to transfer funds within the General Government Grant Funds between Object Class 01 and 03 to properly align appropriation with projected expenditures. These funds were provided by the Franklin County Court of Domestic Relations, Juvenile Branch.
Title
To authorize the Director of the Department of Public Safety to modify a Personal Service Contract for the administration of all activities of the Teens and Police Services (TAPS) Academy, a mentorship program run by the Columbus Division of Police; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the transfer of funds within and expenditure of $10,400.00 from the General Government Grant Fund; and to declare an emergency. ($10,400.00)
Body
WHEREAS, the Franklin County Court of Common Pleas, Division of Domestic Relations and Juvenile Branch, has awarded the City of Columbus a grant of $165,000.00 to run the TAPS Academy by the Columbus Division of Police; and,
WHEREAS, it is necessary to seek the services of an administrator who will serve as a facilitator between the TAPS Program in Houston and its implementation in Columbus and implement each lesson plan of moving the teens and police through the structured curriculum; and,
WHEREAS, it is necessary to authorize the Public Safety Director to modify the contract established by ordinance 3070-2017 to enter into a Personal Services Contract with Yvonne Yvette Jordan to administer the program; and,
WHEREAS, Yvonne Jordan has expertise and experience in running the Program when it was first initiated in 2013 with funds from the FY12 Juvenile Justice and Delinquency Prevention Grant, and again in 2017 per ordinance 0251-2017; and,
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of the Columbus City Code Chapter 329 to modify this contract with the administrator specified by the Courts; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director to modify this Personal Service Contract to allow for the completion of the program within the allotted time, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to modify a Personal Service Contract with Yvonne Yvette Jordan in the amount of $10,400.00 for a total of $36,400.00 to administer and coordinate activities of the TAPS Academy.
SECTION 2. That the transfer of $10,400.00, or so much thereof as may be necessary, be and is hereby authorized in the General Government Grant Fund Number G331803 per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the purpose stated in Section 1, the expenditure of $10,400.00 or so much thereof as may be needed, is hereby authorized in Grant Fund G331803, in Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That this Council finds it is in the best interest of Columbus to waive the competitive bidding provisions of City Code Chapter 329 to modify this contract.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.