Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract with Crescent Electric Supply Company for the Department of Public Utilities, Division of Sewerage and Drainage. The contract will provide for the purchase of Schneider Electric Motor Drives for the Jackson Pike Wastewater Treatment Plant. The motor drives are used to control the speed of a pump to control the flow rate of wastewater through the treatment plant.
The Purchasing Office solicited competitive bids (RFQ005333). Fifty-three (53) vendors were solicited and three (3) bids were received and opened on May 03, 2017. After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to Crescent Electric Supply Co. in the amount of $34,556.76 for Line 10 (includes application engineering support and services at no additional charge). Consolidated Electrical Distributors, Inc. was the lowest bidder for Line 10 in the amount of $30,690.00; however the Purchasing Office was notified that Consolidated Electrical Distributors, Inc. cannot provide an agreement that supports that their company can provide the Square D/Schneider parts to the City of Columbus. It should be noted that a separate purchase order for Line 20 was awarded to Crescent Electric Supply Company in the amount of $6,635.28.
This ordinance requires submission in accordance with the relevant provisions of City Code Chapter 329 pertaining to the waiver of competitive bidding. The City’s electronic procurement system was used for bidding purposes assuring a competitive process. However due to an anticipated expenditure in excess of $20,000.00, the competitive sealed process was required by City Code Chapter 329. After a thorough review of the bids received it has been determined that not placing an advertisement in the Columbus City Bulletin did not impact the overall competitive bid process.
SUPPLIER: Crescent Electric Supply Compapny Vendor#012052 CC# 42-0201220 Exp. 07/28/18 Majority Status
Crescent Electric Supply Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $34,556.76 is budgeted and needed for this purchase.
Division of Sewerage and Drainage
$53,168.56 was spent in 2016
$0.00 was spent in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with Crescent Electric Supply Company to provide for the purchase of Schneider Electric Motor Drives for the Jackson Pike Wastewater Treatment Plant in an amount of $34,556.76; to waive competitive bidding provisions of the City Code; to authorize the expenditure of $34,556.76 from the Sewerage Operating Fund. ($34,556.76)
Body
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, is in need of Schneider Electric Motor Drives for the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, it is in the City's best interest to waive the relevant provisions of City Code Chapter 329 pertaining to competitive bidding; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Finance and Management to contract with Crescent Electric Supply Company for the purchase of Schneider Electric Motor Drives for the Jackson Pike Wastewater Treatment Plant for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Crescent Electric Supply Company, PO Box 500, East Dubuque, IL 61025, for the purchase of Schneider Electric Motor Drives for the Jackson Pike Wastewater Treatment Plant, in accordance with the terms and conditions as shown in the agreements on file in the Purchasing Office.
SECTION 2. That this Council finds it is in the City's best interests to waive the competitive bidding provisions of Columbus City Code, Chapter 329, for the contract with Crescent Electric Supply Company.
SECTION 3. That the expenditure of $34,556.76 or so much thereof as may be needed, be and the same hereby is authorized in Fund 6100 (Sewerage Operating) in object class 02 Materials and Supplies in the amount of $34,556.76; per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.