Explanation
BACKGROUND: In July, 2011, the Columbus Health Department established two (2) Purchase Orders with Cintas Corporation to purchase emergency responders clothing. UT041491 was funded through the Emergency Preparedness Grant, and UT041553 was funded with Health Special Revenue funds. However, the clothing items purchased were not items listed on the Universal Term Contract. Therefore, this ordinance is necessary to establish two (2) new Purchase Orders for the emergency responders clothing purchased from Cintas Corporation.
This ordinance is submitted as an emergency to authorize prompt payment to Cintas Corporation in order to comply with the Emergency Preparedness Grantor's requirement that purchases be made prior to the end of the grant period, August 9, 2011.
FISCAL IMPACT: One purchase order is funded by the Ohio Department of Health grant funds, and one purchase order is budgeted in the Health Special Revenue Fund for fiscal year 2011.
Title
To authorize the Director of Finance to establish two (2) purchase orders with Cintas Corporation for the purchase of emergency responders clothing; to authorize the expenditure of $3,862.59 from the unappropriated Health Department Grants Fund; to authorize the expenditure of $2,640.76 from the Health Special Revenue Fund; and to declare an emergency. ($6,503.35)
Body
WHEREAS, the Health Department has a need for emergency responders clothing not included on the Universal Term Contract with Cintas Corporation; and,
WHEREAS, it is necessary for the Health Department to pay Cintas Corporation for clothing items not on a UTC; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to establish two (2) purchase orders with Cintas Corporation for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance is hereby authorized to establish two (2) purchase orders with Cintas Corporation for the purchase of emergency responders clothing.
SECTION 2. That the total expenditure of $3,862.59 is hereby authorized from the Health Departments Grants Fund, Fund No. 251, Grant 501055, OCA 501055, Division No. 50-01, Object Level One 02, Object Level Three 2221.
SECTION 3. That the total expenditure of $2,640.76 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, OCA 500298, Division No. 50-01, Object Level One 02, Object Level Three 2221.
SECTION 4. That the provisions of Section 329.05 and 329.06 dealing with competitive bidding are hereby waived.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for the expenditures and to make any accounting changes necessary to ensure that this expenditure is properly accounted for and recorded accurately on the City's Financial records. .
SECTION 6. That for reasons stated in the preamble hereto, which is herby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.