Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. This contract was originally procured to provide construction administration and construction inspection services for the sanitary and water system projects during the fiscal years of 2008-2010. The funds approved within this legislation will provide for payment of additional services that are needed to conclude ongoing construction projects.
This modification (Mod #5) will increase the contract by an additional $60,249.52 for construction administration - construction inspection services for the Division of Power and Water's Second Street 20" Water Line Improvements Project.
1.1. Amount of additional funds to be expended: $60,249.52
Original contract: $ 640,000.00
Modification #1 $ 315,000.00
Modification #2 $ 867,000.00
Modification #3 $ 450,000.00
Modification #4 $ 559,358.91
Modification #5 (current) $ 60,249.52
Amt of orig. contract + Mods. 1-5 $2,831,359.43
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation. This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.
1.4. How cost of modification was determined:
A cost proposal was provided by Stantec Consulting Services and reviewed by the Division of Power and Water and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This ordinance will authorize the expenditure of $60,249.52 for the Second Street 20" Water Line Improvements Project. The Department anticipates requesting additional appropriations to this contract for 2010 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related to the approval of a contract modification by City Council. The rate schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT: This project will be expended from the Water Build America Bonds Fund.
4. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expiration Date: 12/17/11
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration - construction inspection services agreement with Stantec Consulting Services, Inc. for the Division of Power and Water's Second Street 20" Water Line Improvements Project; and to authorize the expenditure of $60,249.52 from the Water Build America Bonds Fund. ($60,249.52)
Body
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with Stantec Consulting Services, Inc., for the Division of Power and Water's Second Street 20" Water Line Improvements Project; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in an effort to ensure the continued operation of its water infrastructures; and
WHEREAS, the original contract number EL008272-002 for $640,000 was authorized by Ordinance No. 0847-2008, passed June 9, 2008, was executed on June 24, 2008, and was approved by the City Attorney on June 30, 2008; and
WHEREAS, modification #1 (Morse Road 36" Water Main Part II) to the original contract number EL008814-001 for $315,000.00 was passed by City Council via Ordinance No. 1548-2008, October 27, 2008; and signed by the City Attorney on December 5, 2008; and
WHEREAS, modification #2 (Dublin Road Water Plant Disinfection & Miscellaneous Improvements Project) to the original contract No. EL008272-002 for $867,000.00 was passed by City Council via Ordinance 1732-2008, November 10, 2008; signed by the City Attorney on December 4, 2008; and
WHEREAS, modification #3 (River South Phase II Project) to the original contract number EL009475 for $450,000.00 was passed by City Council via Ordinance number 0639-2009, June 1, 2009; signed by the City Attorney on July 15, 2009; and
WHEREAS, modification #4 (Olentangy Main Trunk Sewer Rehabilitation & Lazelle Road 2 MG Storage Tank projects) to the original contract number EL010078 for $559,358.91 was passed by City Council via Ordinance number 1698-2009, January 25, 2010; signed by the City Attorney on March 1, 2010; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Water Build America Bonds Fund for purposes of providing sufficient funding for the project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division Power and Water, to authorize the Director of Public Utilities to modify and increase the construction administration and construction inspection services contract with Stantec Consulting Services, Inc., for the Division of Power and Water's Second Street 20" Water Line Improvements Project, for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the professional engineering services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Dr., Columbus, Ohio 43204, that will continue to provide construction administration and construction inspection services for a water improvement project in accordance with the terms and conditions of the contract on file in the office of the Division of Power and Water.
Section 2. That the expenditure of $60,249.52 is hereby authorized for the Second Street 20" Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100023 (new funding), Object Level Three 6629, OCA Code 623623.
Section 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
Section 6. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
Section 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.