Explanation
BACKGROUND: This ordinance authorizes the Department of Public Safety, on behalf of the Division of Fire, to fund Year 2 of the contract with UKG Kronos Systems LLC to continue TeleStaff automated staffing (UKG TeleStaff Cloud) subscription services. This service and support covers software from UKG Kronos Systems LLC, a web-based software solution designed specifically to help the Division of Fire manage its complex staffing assignments. This indispensable staffing solution has been utilized by the Division of Fire since 2006.
Pursuant to Ordinance # 2540-2025, the term of this contract is for three (3) years with the option of two (2) additional one (1) year renewal terms and subsequent one (1) year annual renewals thereafter by mutual agreement and approval by City Council. The cost for each of the first five (5) years was negotiated and fixed as $172,800.00 for Year 1 with a 4% year-over-year increase for the initial five (5) year term. Funding for this contract is encumbered on a year-to-year basis contingent upon the appropriation of City Council and certification of funds by the City Auditor.
Contract Compliance: UKG Kronos Systems LLC, Fed Tax ID: 04-2640942, Vendor # 000190
Fiscal Impact: This ordinance authorizes an expenditure of $179,712.00 from the 2026 General Fund Operating Budget for UKG TeleStaff Cloud service and support with UKG Kronos Systems LLC. For these services, the Division of Fire has spent $172,800.00 in 2026, 159,974.50 in 2025, $153,840.00 in 2024, and $136,638.74 in 2023.
Title
To authorize the Director of Public Safety to fund Year 2 of the multi-year contract with UKG Kronos Systems LLC, for the Division of Fire, for UKG TeleStaff Cloud subscription services; and to authorize the expenditure of $179,712.00 for Year 2 from the General Fund. ($179,712.00)
Body
WHEREAS, the Columbus Division of Fire has a need for UKG Kronos Systems LLC’s UKG TeleStaff Cloud subscription services that manage the Division of Fire’s complex staffing assignments; and
WHEREAS, Ordinance # 2540-2025 authorized the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with UKG Kronos Systems LLC for three (3) years with the option of two (2) additional one (1) year renewals thereafter by mutual agreement and approval of City Council; and
WHEREAS, the cost for Year 2 of this contract with UKG Kronos Systems LLC is $179,712.00; and
WHEREAS, it is necessary to authorize funds in the amount of $179,712.00; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That pursuant to Ordinance # 2540-2025, the Director of Public Safety, on behalf of the Division of Fire, was authorized and did enter into a contract with UKG Kronos Systems LLC for three (3) years with the option of two (2) additional one (1) year renewal terms by mutual agreement and approval by City Council for UKG TeleStaff Cloud subscription services.
SECTION 2. That the funding for this contract is encumbered on a year-to-year basis contingent upon the appropriation of City Council and certification of funds by the City Auditor.
SECTION 3. That the expenditure of $179,712.00, or so much thereof as may be necessary for Year 2 of the aforementioned service, be and is hereby authorized in the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.