Explanation
BACKGROUND: This ordinance authorizes the option to purchase Hach Supplies for laboratories in the Department of Public Utilities and other city agencies. Hach items are used to ensure water quality. The term of the proposed option contract will be through April 30, 2018 with the option to extend one additional year or portion thereof, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005695. These items are used lab testing at various laboratories throughout the city. The Purchasing Office opened formal bids on January 15, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with competitive bid section of the code (Solicitation SA005695). Thirty-six bids (46) were solicted. Two bids were received.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder, Hach Company, CC#420704420, Expiration: April 29, 2016. Total Estimated Annual Expenditure: $60,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Hach Supplies will not be available for City laboratories and the efforts of various city agencies to continue with laboratory tests would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Utilities and other city departments will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Hach Supplies from Hach Company; to authorize the expenditure of one ($1.00) dollar to establish a contract from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the City agencies have a need for Hach Supplies for city laboratories, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 15, 2015 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Public Utilities Department and other City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Hach Company supplies are available and supplied as needed for city agencies for laboratory testing and that their efforts will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Departmen,t and other City departments and agencies, in that it is immediately necessary to enter into contract for the option to purchase Hach supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Hach supplies for laboratories in the Department of Public Utilities and other city agencies for the term ending April 30, 2018 with the option to extend for one additional year in accordance with Solicitation No SA005695 as follows:
Hach Company, Items: 1-7 and the Hach catalog. Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund; Organization Level 1: 45-01, Fund 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.