Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division with Columbus Asphalt Paving in the amount of $818,463.58 for the Doren Avenue project and to pay construction inspection costs up to $98,280.00. This improvement details the reconstruction of Doren Avenue from Belvidere Avenue to Columbian Avenue and includes two pavement alternates (Alternate A is concrete base and Alternate B is full depth Asphalt), lighting, sidewalks, a water line on behalf of the Water Division and other associated work. This project was requested as part of the Urban Infrastructure Recovery Fund. The Notice to Proceed will be issued by July 22, 2003. All roadway pavement work is to be complete and open to traffic by November 21, 2003. All work is to be completed by June 1, 2004. This project was advertised in the Columbus City Bulletin, Dodge Reports, and Builders Exchange and was let by the Transportation Division. Ten bidders were solicited (8 majority, 2 minority) and four bids were received (4 majority, 0 minority) and tabulated on June 19, 2003 as follows:
Miller Pavement Maintenance, Inc. $689,938.21 (Alternate B)
Columbus Asphalt Paving, Inc. $818,463.58 (Alternate A)
Nickolas Savko & Sons, Inc. $847,056.90 (Alternate A)
Complete General Construction Company $863,684.65 (Alternate A)
The bid submittal of the apparent low bidder, Miller Pavement, was non responsive and therefore discarded. Evaluation of the quality contractor criteria confirmed the next bidder and there for award is to be made to Columbus Asphalt Paving, Inc. c.c. #31-0857095 (expiring August 16, 2004), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested for the immediate execution of the contract for the earliest possible start of construction so that the improvement may be substantially completed in 2003
.
Fiscal Impact: Funds are budgeted for the Doren Avenue project in the Voted 1995, Voted 1999 Streets and Highways Fund and in the Waterworks Enlargement Voted 1991 Bonds Fund
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Columbus Asphalt Paving, Inc. for construction of the Doren Avenue project, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, to authorize the expenditure of $681,202.78 from the Voted 1995, Voted 1999 Streets and Highways Fund for the Transportation Division; to authorize the expenditure of $235,540.80 from the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($916,743.58)
Body
WHEREAS, bids were received and tabulated on June 19, 2003, for the Doren Avenue project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be let immediately so that the work may proceed without delay, thereby preserving the public health, peace, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Doren Avenue project in the amount of $818,463.58 for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $98,280.00 therefore.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
From:
690006 Hoover Reservoir Erosion Control OCA Code 642900 $235,540.80
To:
690026 Water Facilities Improvements OCA Code 642900 $235,540.80
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $916,743.58, or so much thereof as may be necessary, is hereby authorized to be expended from the Voted 1995, Voted 1999 Streets and Highways Fund 704, the Waterworks Enlargement Voted 1991 Bonds Fund 606 as follows:
Fund: Dept./Div. Project: OCA: OL3: Amount:
704 59-09 440005 Urban Infrastructure 644385 6631 $681,202.78
606 60-09 690026 Water Facilities Improvements 642900 6629 $235,540.80
Total: $916,743.58
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.