Background
This legislation authorizes the Director of Public Utilities to enter into a construction contract with Decker Construction Company, up to the amount of $1,996,562.50, for the 2022 Utility Cut Restoration Project. Various types of utility excavations are performed within the City of Columbus' right-of-way and city owned facilities by the Department of Public Utilities. The restoration work typically involves repair of existing pavement, curbs, and sidewalks in a manner conforming to the City of Columbus, Construction and Material Specifications (CMSC). The Department routinely outsources this restoration work to a contractor that is equipped and trained to make these repairs. Typical types of restoration work that requires outsourcing involve the installation of wheelchair ramps, asphalt repair involving thermalbond heatweld repairs, asphalt milling machines capable of full width milling, and the delivery of flowable controlled density fill using volumetric mixer trucks.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on November 10, 2022 from Decker Construction Company, in the amount of $1,996,562.50. RFQ023112
Decker Construction Company's bid was deemed the lowest, most responsive and responsible bid. Their Contract Compliance Number is 31-0983557, vendor# 004549 (expires 12/2/2023, Majority). Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached information form. The contract contains a multi-year renewal option.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
FISCAL IMPACT: There is no fiscal impact associated with this legislation. $2,130,000.00 is budgeted in 2023 for this purchase, and additional legislation will be presented in 2023 with the intention of encumbering these funds.
The following amounts were encumbered in 2020, 2021, & 2022 for similar services:
$1,435,878.25 has been spent so far in 2022
$1,803,481.87 was spent in 2021
$1,375,249.92 was spent in 2020
EMERGENCY DESIGNATION: Current contract expires on December 31, 2022. This ordinance is being submitted as an emergency measure in order to avoid any lapse in service coverage.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Decker Construction Company for utility cut and restoration services for the Division of Water, Division of Power, and Division of Sewerage & Drainage; and to declare an emergency.
Body
WHEREAS, one bid for the 2022 Utility Cut Restoration Project was received and publicly opened in the on November 10, 2022; and
WHEREAS, the sole bid from Decker Construction Company, in the total amount of $1,996,56.50, was deemed the lowest, most responsive, and responsible bid; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a construction contract for the 2022 Utility Cut Restoration Project with Decker Construction Company; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into a construction contract with Decker Construction Company, for the 2022 Utility Cut Restoration Project and to avoid any potential lapse in service; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a construction contract for the 2022 Utility Cut Restoration Project with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204; in the maximum amount of $1,996,562.50; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 2. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.