Explanation
To modify and extend the existing contract for the option to purchase Weed and Vegetation Management Control for the Utilities Department, Water Division, to and including December 30, 2010. The Universal Term Contract has a final one-year extension available, subject to mutual agreement and City Council approval. Formal bids were opened by the Purchase Office on September 14, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (SA#002155). The following contracts were established in accordance with bids received:
FL003324 with TruGreen ChemLawn, 36-3734669.
FL003325 with Hickman Lawn Care, Inc., 31-11432478.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
1. Amount of additional funds: The estimated annual expenditures for the contracts is $58,600.00 (TruGreen ChemLawn: $42,100.00 & Hickman Lawn Care: $16,500.00). The Water Division must obtain approval to expend from their own budgeted funds for the estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract, but requires City Council approval.
3. Reason other procurement processes not used: The exact same product is required as originally bid. No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. The Water Division must set aside their own funding for their estimated expenditures.
Title
To authorize and direct the Finance and Management Director to modify and extend the contract for the Water Division for the option to purchase Weed and Vegetation Management with TruGreen ChemLawn and Hickman Lawn Care, Inc.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and
WHEREAS, the vendors have agreed to extend FL003324 and FL003325 at current prices to and including December 30, 2010, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid an extended lapse in our ability to provide Weed & Vegetation Management to the Water Division, and various other city locations, this is being submitted for approval as an emergency measure; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL003324 with TruGreen ChemLawn and FL003325 with Hickman Lawn Care, Inc., to an including December 30, 2010.
SECTION 2. That this modification and extension is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.