Explanation
Background:
Ordinance 1075-2012, approved by Columbus City Council on June 4, 2012, authorized the Franklin County Municipal Court Clerk ("Municipal Court Clerk) to enter into a one year contact, with four consecutive one year renewal options with CoreVault, Inc. for remote data back-up and recovery services.
These services provide data back-up, recovery from data loss, and a comprehensive disaster recovery system for viable data restoral for the Franklin County Municipal Court.
Bid Information: The Municipal Court Clerk's Office solicited competitive bids through SA004290; bid opening 3/28/2012. Proposals were received from three companies. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. CoreVault, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to CoreVault, Inc.
The company name was changed from CoreVault, Inc. to Dobson Technologies - IT Solutions, Inc., effective April 2013. The W-9 was updated to reflect name change; the federal ID number remained the same.
This ordinance authorizes the Municipal Court Clerk to modify the contract to enter into the first consecutive one year renewal option with Dobson Technologies - IT Solutions, Inc.; authorizes an expenditure of $86,753.28; and declares an emergency.
Contracts:
Ordinance 1075-2012; $86,753.28; EL012796
Ordinance 1016-2013; $86,753.28
Contract Compliance Number: 32-0146646
Expiration Date: 5/24/2014
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: This ordinance is being submitted as an emergency measure for the continuity of remote data back-up and recovery services for the Municipal Court Clerk's Office.
Fiscal Impact: The cost of $86,753.28 is available within the 2013 computer fund budget.
Title
To authorize the Municipal Court Clerk to enter into a contract with Dobson Technologies - IT Solutions, Inc. for the provision of remote data back-up and recovery services; to authorize expenditure up to $86,753.28 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($86,753.28)
Body
Whereas, it is necessary to modify the contract to enter into the first consecutive one year renewal option with Dobson Technologies - IT, Inc. for the provision of remote data back-up and recovery services for the Municipal Court Clerk's Office; and
Whereas, these services will provide the Municipal Court Clerk's Office with data back up, recovery from data loss, and a comprehensive disaster recovery system for viable data restoral; and
Whereas, an emergency exists in the usual daily operations of the Municipal Court Clerk's Office in that it is immediately necessary to enter into a contract with Dobson Technologies - IT Solutions, Inc. for remote data back-up and recovery services for the Municipal Court Clerk's Office, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Municipal Court Clerk is hereby authorized to enter into a contract with Dobson Technologies - IT Solutions, Inc. for the provision of remote data back-up and recovery services for the Municipal Court Clerk's Office.
Section 2. That the expenditure of $86,753.28 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, fund 227, organization 2601, oca code 260208, object level 1 - 03, object level 3 - 3369 - $86,753.28.
Section 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take in effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.