Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with TranSystems Corp., for the Pedestrian Safety Improvements - Hilltop Community Mobility Plan (HCMP).
This project involves engineering services for preliminary engineering and design recommendations from the Hilltop Community Mobility Plan (HCMP). Work will include detailed design of several features throughout the Greater Hilltop area, as specified in the Scope of Services. Designs are to conform to the Hilltop Community Mobility Plan unless specified otherwise. The project boundary is the Greater Hilltop area.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Pedestrian Safety Improvements - Hilltop Community Mobility Plan (HCMP) contract. The project was formally advertised on the Vendor Services web site from May 2, 2012, to May 31, 2012. The city received six (6) responses.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Orchard Hiltz & McCliment Gahanna, OH MAJ
TranSystems Corp. Columbus, OH PHC
Woolpert Columbus, OH MAJ
Trans Associates Columbus, OH MAJ
Parsons-Brinckerhoff Columbus, OH PHC
Columbus Engineering Consultants Columbus, OH ASN
Orchard Hiltz & McCliment and TranSystems Corp. received the 2 highest scores by the evaluation committee. Oral presentations were requested of these two firms and the committee determined that TranSystems submitted the strongest proposal for the following reasons:
1. TranSystems brought a large staff with availability to complete the project in a year.
2. TranSystems offered a very professional and compelling presentation, with good details on traffic engineering and curb replacement.
3. TranSystems worked on the original Hilltop plan and understands the specific public involvement needs.
TranSystems Corp. will be awarded the Pedestrian Safety Improvements - Hilltop Community Mobility Plan (HCMP) contract in an amount up to $250,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corp
2. CONTRACT COMPLIANCE
The contract compliance number for TranSystems Corp, is 430839725 and Expires 9/16/2013.
3. FISCAL IMPACT:
Funding for this contract is budgeted within the 2012 Capital Improvement Budget and available within the Streets and Highways G.O. Bonds Fund. This ordinance is contingent on 2012 bond sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for design work for this project and pedestrian improvements at the earliest possible time.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with TranSystems Corp, for the Pedestrian Safety Improvements - Hilltop Community Mobility Plan (HCMP) contract; to authorize the expenditure of up to $250,000.00 from the Streets and Highways G.O. Bonds Fund for the Department of Public Service; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to provide professional engineering services for the Pedestrian Safety Improvements - Hilltop Community Mobility Plan (HCMP) project; and
WHEREAS, this project involves engineering services for preliminary engineering and design recommendations from the Hilltop Community Mobility Plan (HCMP). Work will include detailed design of several features throughout the Greater Hilltop area. Designs are to conform to the Hilltop Community Mobility Plan unless specified otherwise; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for this project; and
WHEREAS, Orchard Hiltz & McCliment and TranSystems Corp. received the 2 highest scores by the evaluation committee; and
WHEREAS, after oral presentations by both firms it was determined that TranSystems submitted the best overall proposal and will be awarded the contract for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for these engineering services to provide project design services for pedestrian and travelling public improvements at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with TranSystems Corp., 1105 Schrock Road, Columbus, OH, 43229, for engineering services associated with the Pedestrian Safety Improvements - Hilltop Community Mobility Plan (HCMP).
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-10, Division of Mobility Options as follows:
Dept-Div / Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
704 / 590105-100040 / Pedestrian Safety Improvements - Hilltop Community Mobility Plan / 06-6600 / 740540 / $250,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.