Explanation
This ordinance transfers and appropriates $618,000.00 from the portion of the Hotel/Motel tax devoted to the specific purpose of expanding cultural services for the enrichment of the community to the Recreation and Parks Department operating fund to be allocated to specific citywide and neighborhood cultural amenities and activities, including partnering with a variety of non-profit organizations to address community arts and recreation activities and awarding grants to the Partnership through Sponsorship program.(PTS)
The PTS program was initiated in 1995 to provide funding assistance to non-profit 501C3 community organizations that host community events. The program is a competitive sponsorship program where community organizations must submit formal proposals with emphasis on creative entertainment and program activities for its participants.
The program criteria requires events to celebrate cultural, ethnic and artistic diversity; provide entertainment and enjoyment for the greater Columbus community; the event must occur within a Columbus park, playground, park facility, street or public space; promote citizen participation in meaningful leisure opportunities through the collaborative efforts of individuals, neighborhoods or organizations; must be implemented successfully within a defined time frame and budget; is equally accessible to all Columbus residents and visitors and is alcohol free; must comply with all policies set forth by the Columbus Recreation and Parks Department and verify the event's past history and performance.
FISCAL IMPACT: That funding for this ordinance is made available from sub fund 004 of the City's Hotel/Motel Tax Fund 231. This sub fund is the portion of bed tax devoted to expanding cultural services to the community.
The City Auditor be directed to transfer $618,000.00 from fund; 231, to the Recreation and Parks Operating Fund 285.
Title
To authorize the transfer of $618,000.00 from the portion of the Hotel/Motel tax devoted to the specific purpose of expanding cultural services for the enrichment of the community, to authorize and direct the Director of Recreation and Parks to allocate funds to specific citywide and neighborhood cultural amenities and activities, including awarding grants to the Partnership through Sponsorship program (PTS), to authorize a $618,000 supplemental appropriation to the Recreation and Parks Operation and Extension Fund, to authorize and direct the City Auditor to reduce appropriations within the Office of City Council, Hotel/Motel tax fund by $500,000, to authorize the expenditure of $618,000.00, and to declare an emergency. ($618,000.00)
Body
WHEREAS, the City of Columbus operates and supports many citywide and neighborhood cultural amenities and activities, including recreation centers, and regional and neighborhood festivals; and
WHEREAS, the City of Columbus also supports the Partnership through Sponsorship program, which was initiated to provide eligible non-profit community organizations with funding assistance to host community events on City controlled property; and
WHEREAS, the PTS program was initiated to provide eligible non-profit community organizations with funding assistance to host community events on City controlled property; and
WHEREAS, City Code Section 371.02 allows for the allocation of a maximum of 1.5% in relation to the 5.1% Hotel/Motel tax receipts for use for said purpose-the equivalent of 29.41% of collections; and
WHEREAS, the city deems it appropriate to distribute $618,000.00 to the Department of Recreation and Parks to support various cultural events and amenities; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to expend these funds for the Summer 2009 events; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and he is hereby authorized and directed to create a new sub fund within Fund 231, titled Columbus Recreation and Parks (sub fund 007).
SECTION 2. That the City Auditor be and he is hereby authorized and directed to appropriate and transfer $118,000.00 from the Hotel/Motel Tax Fund to the Recreation and Parks Operating Fund as follows:
FROM: Fund NO: 231 / Sub Fund: 002 / Division NO.: 22-01 / OCA Code: 012484 / Object Level 3: 5501 / Amount: $118,000.00
TO: Fund NO.: 285 / Division NO.: 51-01 / OCA Code: 516567 / Object Level 3: 0886 / Amount: $118,000.00
SECTION 3. That the City Auditor be and he is hereby authorized and directed to deposit up to $500,000.00 of what would normally be deposited into Fund 231, Sub Fund 004 into Fund 231, Sub Fund 007.
SECTION 4. That the City Auditor be and he is hereby authorized and directed to appropriate and transfer $500,000.00 from the Hotel/Motel Tax Fund to the Recreation and Parks Operating Fund as follows:
FROM: Fund NO: 231 / Sub Fund: 007 / Division NO.: 22-01 / Object Level 3: 5501 / Amount: $500,000.00
TO: Fund NO.: 285 / Division NO.: 51-01 / OCA Code: 516567 / Object Level 3: 0886 / Amount: $500,000.00
SECTION 5. That the City Auditor be and is hereby authorized and directed to reduce appropriation in Fund No. 231; Sub Fund 004; Division 20-01; OCA Code: 200214; Object Level 3: 3337 Amount: $500,000
SECTION 6. That from the unappropriated monies in the Recreation and Parks Operating Fund No. 285, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $618,000.00 is appropriated to the Recreation and Parks Department No. 51-01 as follows:
Fund No.: 285 / Level 3: 3337 / OCA Code: 516567 / Amount: $51,600.00
Fund No.:285 / Level 1:1112 / OCA Code: 510081/ Amount: $566,400
SECTION 7. That the Director of the Department of Recreation and Parks is authorized, as funds become available, to expend up to $618,000.00 from the Recreation and Parks Operating Fund 285 on various citywide and neighborhood cultural amenities and activities, including; (1) enter into various grant agreements with neighborhood festivals through the Partnership Thru Sponsorship Program in an amount not to exceed $21,600, (2) arts programming in an amount not to exceed $30,000, (3) closed recreation centers in an amount not to exceed $31,831.00, (4) the Golden Hobby Shop in an amount not to exceed $20,608.00, (5) Tuttle Recreation Center in an amount not to exceed $27,600.00, (6) Davis Center in an amount not to exceed $70,090.00, (7) Holton Recreation Center in an amount not to exceed $10,000.00, (8) Sullivant Gardens Recreation Center in an amount not to exceed $45,485.00, (9) Sawyer Recreation Center in an amount not to exceed $60,000.00, (10) Martin Janis Senior Center in an amount not to exceed $80,000.00, (11) Douglas Recreation Center in an amount not to exceed $118,000, 12) Krumm Recreation Center in an amount not to exceed $45,485, and, 13) Recreation Centers part-time staffing $57,301.
SECTION 8. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.