Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into construction contract with Shelly & Sands, Inc. for the Petzinger Road Sanitary Sewer Project, CIP 650739-100000. The work for which consists of the construction of approximately 2300’ of 8” sanitary sewer including 66’ of 24” tunnel-jacked liner and 13 service wyes, 338’ of 36” storm sewer, miscellaneous curb, sidewalk and pavement replacement, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation For Bid (IFB).
2. PROJECT TIMELINE: All work shall be substantially complete within 180 calendar days of the Notice to Proceed, with final completion to occur within 365 calendar days. The City anticipates issuing a Notice to proceed on or about February 28, 2018.
3. PROCUREMENT INFORMATION: The Department of Public Utilities advertised for bids pursuant to the requirements of city code section 329 for the Petzinger Road Sanitary Sewer Project and received five bids. These bids were opened on October 25, 2017, and evaluated using the Bid Tab and Quality Factor Form (QFF) evaluation process. It was determined that Shelly & Sands, Inc. best meet the needs of the Department of Public Utilities.
The Division of Sewerage and Drainage received five (5) bids.
Name C.C. No. / Exp. Date Vendor City/State Status
Shelly & Sands, Inc. 31-4351261 12/23/17 006043 Columbus, Ohio MAJ
Beheler Excavating 30-0160262 10/16/17 003956 Fredericktown, OH MAJ
Complete General 31-4366382 08/31/19 006056 Columbus, Ohio MAJ
Elite Excavating (1) 20-1643186 06/22/19 001064 Ontario, Ohio MAJ
Darby Creek Excavating* 31-1345111 02/19/18 005129 Circleville, Ohio MAJ
*: Darby Creek Excavating withdrew their bid
(1): Elite Excavating was deemed non-responsive; not prequalified
4. CONTRACT COMPLIANCE No.: 31-4351261 | MAJ | Exp. 12/23/2017 | Vendor #: 006043
5. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
6. ENVIRONMENTAL / ECOMONIC IMPACT: This project is a sewer extension project that will help eliminate Home Septic Tanks Systems (HSTS) and have an impact on the environment and health conditions in the area.
7. FISCAL IMPACT: This ordinance authorizes the transfer within and an expenditure of up to $1,010,861.52 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Shelly & Sands, Inc. for the Petzinger Road Sanitary Sewer Project; to authorize transfer within and an expenditure of up to $1,010,861.52 from the Sanitary Sewer General Obligation Bond Fund; and to authorize an amendment to the 2017 Capital Improvements Budget to create sufficient budget authority for this project. ($1,010,861.52)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with the Shelly & Sands, Inc. for the Petzinger Road Sanitary Sewer Project, CIP 650739-100000; and
WHEREAS, the work consists of the construction of approximately 2300’ of 8” sanitary sewer including 66’ of 24” tunnel-jacked liner and 13 service wyes, 338’ of 36” storm sewer, miscellaneous curb, sidewalk and pavement replacement; and
WHEREAS, it is necessary to authorize transfer within and an expenditure of up to $1,010,861.52 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget to create sufficient budget authority for this project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with the Shelly & Sands, Inc. for the Petzinger Road Sanitary Sewer Project at the earliest practical date for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with Shelly & Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223 in connection with the Petzinger Road Sanitary Sewer Project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $1,010,861.52 within the Sanitary Sewer G.O. Bond Fund 6109, or as may be needed, is hereby authorized per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $1,010,861.52 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650800-100000 | General CA/CI | $5,231,984 | $4,221,123 | (-$1,010,862)
TO:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650739-100000 | Petzinger Rd Sanitary Sewer | $0 | $1,010,862 | (+$1,010,862)
SECTION 5. That the said firm, Shelly and Sands, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Stormwater.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.