Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management on behalf of the Telecommunications Division to enter into contract with Ipicom Inc dba Ipitek, for the purchase of Digital Video Transmission System Equipment based on their response to solicitation SA001809 that was opened on November 10, 2005 at 11:00am and subsequent changes on an informal basis. A total of one (1) supplier responded to this bid with Ipicom Inc dba Ipitek submitting a non responsive bid due to the inclusion of terms and conditions. Ipicom Inc dba Ipitek was the sole bid received and has included terms and conditions that require the waiver of competitive bidding to be used to authorize the purchase of the Digital Video Transmission System Equipment. Ipicom Inc dba Ipitek has since accepted the terms and conditions of the City of Columbus.
The Department of Technology has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27. The Department of Technology tested other products with similar functionality only to find Ipicom Inc dba Ipitek has all the features required along with the lowest cost.
The company is not debarred according to the Excluded Party Listing of the Federal Government or prohibited from being awarded a contract according to the Ohio Auditor of State Unresolved Findings for Recovery Certified Search database.
FISCAL IMPACT: Funds for this purchase have been identified and are available within the 2005 Cable Communications Fund to fund this purchase which in the aggregate totals $37,025.00.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase as the equipment is needed before the end of the this fiscal year and to support daily operation activities.
CONTRACT COMPLIANCE: 33-0879036 Expires: 11/11/2006
Title
To authorize the Director of Finance and Management on behalf of the Telecommunications Division to enter into a contract with Ipicom Inc dba Ipitek for Digital Video Transmission Equipment; to waive the competitive bidding requirements of the Columbus City Codes; to authorize the expenditure of $37,025.00 from Cable Communications Fund; and to declare an emergency. ($37,025.00 )
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to enter into contract with Ipicom Inc dba Ipitek, for the purchase of Digital Video Transmission System Equipment; and
WHEREAS, it is in the best interest of the citizens of Columbus to provide for the broadest possible distribution of information on government affairs, enhancement of educational opportunities and encourage open discourse on issues of concern to the public at large through the use of video transmission technologies; and
WHEREAS, the City of Columbus has required of its cable operators the provision of as many as six broadcast television channels for use by the public, as well as educational and governmental institutions; and
WHEREAS, the purchase of a Digital Video Transmission System will make it possible to continue to utilize the cable access channels for their intended purpose and expand the capacity of the city to distribute video both internally and externally; and
WHEREAS, the Department of Technology has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27; and
WHEREAS, bid solicitation #SA001809 received one bid which included terms and conditions that resulted in the cancellation of the bid solicitation. Ipicom Inc dba Ipitek accepted the terms and conditions of the City of Columbus; and
WHEREAS, funds for this contract have been identified within the Department of Technology, 2005 Cable Communications Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, Telecommunications Division, in that it is immediately necessary to purchase Digital Video Transmission System Equipment to support daily operation activities; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management is hereby authorized to enter into contract with Ipicom Inc dba Ipitek, for Digital Video Transmission System Equipment.
Section 2. That for paying for the cost of this project, the expenditure, in an amount not to exceed $37,025.00, or as much thereof as may be needed is hereby authorized from the Cable Communications Fund, Fund 203, Subfund 001, Department/Division 47-03, is hereby authorized as follows:
Dept/Div. 47-03|Fund: 203|Sub fund: 001|OCA Code: 289660 |Obj. Level 1: 06|Obj. Level 3: 6644 | Amount: $37,025.00
Section 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 (Formal Competitive Bidding) of the Columbus City Code.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.