Explanation
Background:
This ordinance will pay for costs associated with the removal and stockpiling of existing bunker sand, replacement of drainage in existing bunkers, addition of new sand, and elimination of bunkers at Mentel Memorial Golf Course and Champions Golf Course. Drainage has been a problem in certain bunkers at these courses and this work will alleviate the drainage concerns. These improvements will make the courses easier to prepare for staff and more playable for customers after periods of rain.
Bids were received by the Recreation and Parks Department on April 1, 2014 for the Bunker Improvements 2014 Project as follows:
Status Base Bid Amount
Greenlawn Farms MAJ $99,200
ProCon MAJ $129,969
Righter Co. MAJ $154,000
Limbs & Leaves MAJ $196,880
Project work includes the following:
Base Bid - for the removal and stockpiling of existing bunker sand, replacement of drainage in existing bunkers, addition of new sand, and elimination of bunkers at Mentel Memorial Golf Course and Champions Golf Course.
Principal Parties:
Greenlawn Farms, LLC
Jeff Lightle (Contact)
1108 State Route 220
Piketon, OH 45661
740-708-3880 (Phone)
27-2405757 compliant through: 3/25/16
Benefits to Public:
Project will make improvements and repairs to the Mentel Memorial Golf Course and Champions Golf Course bunkers which will improve play for the public.
Fiscal Impact:
$109,000.00 is required and budgeted in the Recreation and Parks Voted Bond Funds to meet the financial obligations of these expenditures.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to start during the current construction season and in order to minimize the impact on customers during the peak golfing season.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenlawn Farm, LLC, dba Greenlawn Landscape Contracting, for the Bunker Improvements 2014 Project; to authorize the expenditure of $99,200.00 and a contingency of $9,800.00 for a total of $109,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($109,000.00)
Body
WHEREAS, Bids were received by the Recreation and Parks Department on April 1, 2014 for the Bunker Improvements 2014 Project and will be awarded to Greenlawn Farms, LLC on the basis of lowest, best, responsible and responsive bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Greenlawn Farms, LLC for the Bunker Improvements 2014 Project so that work can proceed as quickly as possible to minimize impact on course users thereby preserving the public health, peace, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Greenlawn Farms, LLC for the Bunker Improvements 2014 Project.
SECTION 2. That the expenditure of $109,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Funds 702 and 712 as follows:
Project OCA Code O.L. 3 Amount
510429-100003 (Bunker Improvements - Fund 702) 724293 6621 $22,070.00
510429-100003 (Bunker Improvements - Fund 712) 712903 6621 $86,930.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.