Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an Engineering Agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall Project; CIP# 650725-100005. The purpose of this Project is to perform a sewer condition assessment of the Big Walnut Trunk Sewer (BWT), the Big Walnut Outfall - South (BWO-S), portions of the Big Walnut Outfall - North (BWO-N) and the Rocky Fork Sanitary Outfall Sewer (RFS) to determine the debris accumulation and structural integrity of the pipes.
2. PROJECT TIMELINE:
It is anticipated that a notice to proceed will be issued in June of 2014 with a start date of August 2014. It is anticipated that it will take 18 months to complete the assessment.
3. PROCUREMENT INFORMATION:
The Division advertised for competitive bid proposals on the City of Columbus' Vendors Services and the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on December 20, 2013 from the following four (4) companies. The ranking was as follows:
Name C.C. No. Exp. Date City/State Status
Stantec Consult. Srv 11-2167170 11/06/15 Columbus, Ohio MAJ
DLZ, Ohio, Inc. 31-1268980 02/19/15 Columbus, Ohio ASN
ms Consultants 34-6546916 04/05/14 Columbus, Ohio MAJ
RedZone Robotics 25-1558769 07/03/14 Pittsburgh, PA. MAJ
4. CONTRACT COMPLIANCE No.: 11-2167170 | MAJ | Exp.11/06/15
5. DESIGNATION: An emergency designation is not requested at this time.
6. ENVIRONMENTAL IMPACT:
This project has combined three previously established projects into a single contract. By implementing the project in this manner, the City was able to reduce the average cost per foot to complete the CCTV and inspection thus reducing the overall project fees.
7. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $1,255,706.74 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 664 and to amend the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall; to transfer within and expend up to $1,255,706.74 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2014 Capital Improvements Budget. ($1,255,706.74)
Body
WHEREAS, in accordance with the provisions of Section 329.14 of the Columbus City Codes, the respondents to the advertised RFP submitted four (4) proposals which were received and opened on December 20, 2013 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage's review committee, after careful review and consideration, recommended that the agreement award for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall be made to Stantec Consulting Services; and
WHEREAS, it is necessary to transfer within and expend up to $1,255,706.74 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to enter into a professional engineering agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall Project at the earliest practical date; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an engineering agreement with Stantec Consulting Services, 1500 Lake Shore Drive, Suite 100, Columbus. Ohio 43204, for the Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,255,706.74 within the Department of Public Utilities, Division of Sewerage and Drainage | Div. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6676 | as follows:
From:
Project No. | Project Name | OCA Code | Change
650742-100004 | Greenlawn Ave Storm Sanitary Sewer | 647424 | -$1,255,706.74
To:
Project No. | Project Name | OCA Code | Change
650725-100005 | Lrg. Dia. Sewer Assmt. Big Walnut /Rocky Fork | 647255 | +$1,255,706.74
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $1,255,706.74 from the Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund from the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall project | Fund 664 | Div. 60-05 | 650725-100005 | Obj. Lvl 6676 | 647255
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Project No. | Proj. Name | Current | Revised | (Change)
650742-100004 | Greenlawn Ave Storm Sanitary Sewer | $2,178,523.09 | $922,817 | (-$1,255,707)
650725-100005 | Lrg. Dia. Sewer Assmt. Big Walnut /Rocky Fork | $0 | $1,255,707| ($1,255,707)
SECTION 5. That the said firm, Stantec Consulting Services, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.