Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify and extend a contract established with purchase order EL000490, for license and support services, for Envision for Windows software product, on behalf of the Columbus Health Department, provided by Decade Software Company LLC. Envisions for Windows is a critical application that is owned and copyright by the Decade Software Company. This service provides the Health Department the ability to operate the Environmental Health Unit, which provides an extensive array of services such as; tracking and maintaining inspection and historical data of restaurants and other businesses, applications, accounts receivable/ payable and billings, tracking of data regarding sanitation standards, factor control for mosquitoes, environmental reviews, statistics and analysis regarding the Environmental Health Unit. Services provided under this agreement include telephone support, software maintenance, update training, upgrades and enhancements. Without this Software License and Support Services the Health Department would lose the ability to operate the Environmental Health Unit, which could result in the failure of meeting requirements mandated by the State Of Ohio.
This contract modification and extension is a license and support services contract in the amount of $43,260.00, which will continue to enforce all terms and conditions provided under purchase orderEL000490 from July 1, 2003 until June 30, 2004.
Emergency: There is an immediate need to modify a contract established by purchase order EL000490 to maintain on-going support, software license and to allow for uninterrupted daily operational services provided by the Environmental Health Unit.
Fiscal Impact: Fiscal year 2002, $43,260.00 was expended toward services provided by Decade Software for the Health Department. Funding was budgeted and is available in the 2003 Department of Technology, General Fund budget.
Contract Compliance: 770564825 Expires: 04/28/2006
Title
To authorize the Director of the Department of Technology to modify a contract with Decade Software Company for software license and support services for the Envision for Windows software product, on behalf of the Columbus Board of Health; to authorize the expenditure of $43,260.00 from the Department of Technology, General Fund and to declare an emergency ($43,260.00)
Body
WHEREAS, The Department of Technology, on behalf of the Columbus Health Department, needs to modify and extend a contract established by purchase order EL000490 for the software license and support services, utilized by the Envisions for Windows software product, and
WHEREAS, The Envisions for Windows is a critical application that provides the Health Department the ability to operate the Environmental Health Unit, which provides an extensive array of services, and
WHEREAS, Failure to renew this contract will result in the City of Columbus Health Department failing to meet reporting and licensing requirements of the State of Ohio, thus causing the lose of the capability to operate the Environmental Health Unit, and
WHEREAS, Purchase orderEL000490 was originally established by the Columbus Health Department on July 1, 2000, and
WHEREAS, This contract was placed under the authority of the City of Columbus Department of Technology, January 2001 due to the reorganization, and
WHEREAS, The contract modification will extend the terms and conditions of this contract from July 1, 2003 until June 30, 2004, in the amount of $43,260.00, and
WHEREAS, an emergency exists in the usual and daily operation of the Technology Department in that it is necessary to immediately enter into contract for installment/purchase of a printer system, related maintenance services, and supplies, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract established by purchase order EL000490, on behalf of the Columbus Board of Health, for the software license and support services, utilized by the Envisions for Windows software product for the Environmental Health Unit.
SECTION 2: That the expenditure of $43,260.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01
Fund: 010
OCA Code: 470724
Object Level 1 03
Object Level 3 3369
Amount: $43,260.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same