Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Public Safety, Division of Support Services, to establish a purchase order with Pomeroy IT Solutions for the purchase of Integrated Routing Equipment necessary for interconnecting the new Emergency Alerting System hardware and software to be located at all of the City of Columbus Fire Stations and Dispatching Facilities. This purchase will enhance the Division of Fire's daily activities by providing faster and more reliable voice and data information to our Fire and EMS first responders who are called upon to respond to citizens' emergency calls within the Metropolitan Statistical Area (MSA).
City of Columbus Mayor Michael B. Coleman and City Council approved the purchase and replacement of a new Emergency Alerting System for all of the City of Columbus Fire Stations and Dispatch Facilities through the vendor Locution Systems, Inc (Ordinance #1572-2007) utilizing 2007 CIB funds.
This ordinance also authorizes the transfer of $300,000 between projects within the Safety Bond Fund and amends the 2007 Capital Improvement Budget, ordinance number 0733-2007, to properly align available cash and appropriations with intended expenditures.
B. Bid Information: The Purchasing Office has established a Universal Term Contract number FL002554 with Pomeroy IT Solutions for the purchase of this Integrated Routing Equipment for interconnecting of the new Emergency Alerting System to the City of Columbus Fire Stations and Dispatching Facilities.
C. Contract Compliance: Pomeroy IT Solutions #611352158 Expires: October 24, 2009
2. FISCAL IMPACT:
A. This transfer and expenditure request is necessary in order to purchase other Police and Fire communication equipment other than radios. The total amount budgeted for Police and Fire radios totalled $950,000. However, only $650,000 were utilized for the purchase of radios in ordinance 0244-2008. Grant and Homeland Security funds have also been used in the purchase of Police and Fire radios.
B. Emergency Designation: Emergency designation is requested due to the need to have this equipment purchased for interconnecting the Locution Systems, Inc, Emergency Alerting System project to the Fire Houses and Dispatching Facilities, and the need to have this up and running due to the current unsupported/unreliable condition of the existing system, and to enhance our response to citizens emergency calls.
Title
To authorize the Director of Finance & Management, on behalf of the Division of Support Services, to establish a purchase order with Pomeroy IT Solutions to purchase Integrated Routing Equipment for interconnecting the Emergency Alerting System for all City of Columbus Fire Stations and Dispatch Facilities, to amend the Capital Improvement Budget; to authorize the City Auditor to transfer $300,000 between projects within the Safety Bond Fund; to authorize the expenditure of $25,650 from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($25,650)
Body
WHEREAS, the responsibility of the Department of Public Safety, Divisions of Police and Fire communications systems, is and will continue to be that of the Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to purchase this Integrated Routing Equipment for interconnecting the Emergency Alerting System to enhance the daily activities of the Division of Fire, and to provide faster response time to the citizens within the Metropolitan Statistical Area (MSA); and,
WHEREAS, the Purchasing Office has established a Universal Term Contract number FL002554 for the purchase of this Integrated Routing Equipment from Pomeroy IT Solutions for the implementation of this Emergency Alerting System; and,
WHEREAS, this ordinance amends the Capital Improvement Budget Ordinance No. 0733-2007; and,
WHEREAS, this ordinance authorizes the City Auditor to transfer $300,000 between projects within the Safety Bond Fund; and,
WHEREAS, an emergency exists in the daily operations of the Division of Support Services, Department of Public Safety, in that the purchase of this Integrated Routing Equipment will meet the operational and functionality needs for the Division of Fire for the preservation of the public, peace, health, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, on behalf of the Division of Support Services, be and is hereby authorized to establish a purchase order with Pomeroy IT Solutions to purchase equipment to support the Emergency Alerting System within the Division of Fire from UTC FL002554.
SECTION 2. That the Purchasing Office has set up UTC FL002554 for the purchase of this equipment.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Bond Funds as follows:
FROM:
Dept/Div: 3002|Fund: 701/Project Number: 320004|Project Name:Fire Portable Radios|OCA Code 320004|Amount $300,000.
TO:
Dept/Div: 3002|Fund: 701|Project Number: 320001|Project Name:Police and Fire Communication Systems|OCA Code 642629|Amount $300,000.
SECTION 4. That the 2007 Capital Improvement Budget is hereby amended as follows:
Current CIB Revised CIB
Project/Project Number
Fire Portable Radios 320004 $950,000/New $650,000
Police and Fire Comm Syst 320001 $964,963/CO $1,264,963
SECTION 5. That for the purpose stated in Section 1 hereof, the expenditure of $25,650 or so much thereof as may be needed, is hereby authorized from
Div: 30-02 | Fund: 701 | Project: 320001 | OCA: 642629 | Obj. Level: 6644 | Amount: $25,650
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.