Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with JB Roofing for the Facilities - 1881 East 25th Avenue Roof Renovation project and to provide payment for construction, construction administration and inspection services.
This contract consists of replacing wet/damaged/buckled insulation, bad decking, metal gutter drip edge, loose parapet flashings, sealing gutter seams, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 1, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. The bid received on June 11, 2019, was tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
JB Roofing $1,700,171.00 Worthington, OH MAJ
Award is to be made to JB Roofing as the lowest responsive and responsible and best bidder for their bid of $1,700,171.00. The amount of construction administration and inspection services will be $68,006.84. The total legislated amount is $1,768,177.84.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against JB Roofing.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for JB Roofing is CC024385 and expires 4/19/21.
3. PRE-QUALIFICATION STATUS
JB Roofing has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no sub-contractors for this project.
4. FISCAL IMPACT
Funds in the amount of $1,768,177.84 are available within the Streets and Highways Bond Fund, Fund 7704. It is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project. Cash must be transferred to establish funding in the proper project. A transfer of appropriation is also needed between divisions.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete the needed improvements at the earliest possible time to ensure the safety of the City personnel working at the 1881 East 25th Avenue facility.
Title
To amend the 2019 Capital Improvement budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with JB Roofing, Inc., for the Facilities - 1881 East 25th Avenue Roof Renovation project; to authorize the expenditure of up to $1,768,177.84 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,768,177.84)
Body
WHEREAS, the Department of Public Service is engaged in the Facilities - 1881 East 25th Avenue Roof Renovation project; and
WHEREAS, This project consists of replacing wet/damaged/buckled insulation, bad decking, metal gutter drip edge, and loose parapet flashings; sealing gutter seams; and other such work as may be necessary to complete the contract in accordance with the drawings, technical specifications, and City of Columbus Construction and Material specifications set forth in the Bid Submittal Documents; and
WHEREAS, JB Roofing will be awarded the contract for the Facilities - 1881 East 25th Avenue Roof Renovation project; and
WHEREAS, the Department of Public Service requires funding to be available for the Facilities - 1881 East 25th Avenue Roof Renovation project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to provide budget authority in the proper project; and
WHEREAS, funds must be transferred and appropriated within the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with JB Roofing to ensure the safety of the City personnel working at the 1881 East 25th Avenue facility; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530292-100000 / North Outpost Renovations (Voted Carryover) / $1,473,606.00 / ($1,473,606.00) / $0.00
7704 / P530704-100000 / Facilities - New Roberts Road Outpost (Voted Carryover) / $10,761,274.00 / ($152,099.00) / $10,609,175.00
7704 / P590130-100000 / 59-09 Facilities Capital Improvements (Voted Carryover) / $58,997.00 / ($58,997.00) / $0.00
7704 / P590130-100004 / Facilities - Roberts Road Outpost (Voted Carryover) / $217.00 / ($217.00) / $0.00
7704 / P590130-100016 / Facilities - Salt Barn Roofs (Voted Carryover) / $2,342.00 / ($2,342.00) / $0.00
7704 / 590130-100026 / Facilities - Route Optimization Software for Refuse and Infrastructure Management (Voted Carryover) / $25,919.00 / ($25,919.00) / $0.00
7704 / 590130-100035 / Facilities - Generator Purchase and Install (Voted Carryover) / $55,000.00 / ($55,000.00) / $0.00
7704 / 590130-100062 / Facilities - Silica Mitigation Equipment (Voted Carryover) / $13,052.00 / ($1.00) / $13,051.00
7704 / P590130-100061 / Facilities - 1881 East 25th Avenue Roof Renovation (Voted Carryover) / $0.00 / $1,768,178.00 / $1,768,178.00
SECTION 2. That the transfer of $1,473,605.50, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530292-100000 (North Outpost Renovations), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590130-100061 (Facilities - 1881 East 25th Avenue Roof Renovation), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $152,098.57, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530704-100000 (Facilities - New Roberts Road Outpost), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590130-100061 (Facilities - 1881 East 25th Avenue Roof Renovation), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of appropriation in the amount of $135,600.66, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590130-100000 (59-09 Facilities Capital Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590130-100000 (59-09 Facilities Capital Improvements), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with JB Roofing, 510 East Wilson Bridge Rd., Ste. B, Worthington, Ohio, 43085, for the Facilities - 1881 East 25th Avenue Roof Renovation project in the amount of up to $1,700,171.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $68,006.84.
SECTION 6. That the expenditure of $1,768,177.84, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.