Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with Computer Associates International, for maintenance and support associated with the City's Help Desk, to continue the use of a critical business application, implemented March 1, 2004. This application enables the Help Desk the ability to establish trouble tickets, receive alert messages which provide and classify detail information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City. This ordinance will provide funding for year two of a three year agreement, ending February 28, 2007.
FISCAL IMPACT:
During fiscal year 2004, this agreement was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began March 1, 2004 and will end February 28, 2007, with an initial cost, for the first year, of $13,000.00 and $24,000.00 for each subsequent year. This fiscal year, the services associated with this agreement will cost $24,000.00, which is available within the Department of Technology, information services fund, for the coverage period of March 1, 2005 through February 28, 2006.
EMERGENCY:
There is an immediate need to modify and extend a contract with Computer Associates International to maintain on-going support and to allow for uninterrupted daily operations.
CONTRACT COMPLIANCE NUMBER: 132857434 Expires: 6-30-2005
Title
To authorize and direct the Director of the Department of Technology to modify and extend a contract with Computer Associates International for maintenance and support associated with the City's Help Desk, for the Department of Technology, Information Services Division, to authorize the expenditure of $24,000.00 from the information services fund, and to declare an emergency. ($24,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with Computer Associates International, for maintenance and support associated with the City's Help Desk; and
WHEREAS, this application enables the Help Desk the ability to establish trouble tickets, receive alert messages which provide and classify detail information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City; and
WHEREAS, this agreement was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began March 1, 2004 and will end February 28, 2007, with an initial cost, for the first year, of $13,000.00 and $24,000.00 for each subsequent year; and
WHEREAS, this ordinance will provide funding, in the amount of $24,000.00, for year two of a three year agreement; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to modify and extend a contract with Computer Associates International to continue services and avoid any potential service interruption, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract for maintenance and support services from Computer Associates International beginning March 1, 2005 through February 28, 2006, in the amount of $24,000.00.
SECTION 2: That the expenditure of $24,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 472413|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $24,000.00|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.