Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders and associate a budget reservation for telephone services to AT&T for the Department of Public Safety, Division of Support Services. These phone services are used in Support Services and other Public Safety facilities for Centrex services and data lines.
This ordinance also authorizes the transfer of funds between object classes within the Department of Public Safety's 2024 General Fund Budget to align budget authority for this expenditure.
Bid Information: The Purchasing Office has set up a universal term contract with AT&T for telephone and data services.
AT&T is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: Vendor #006413
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure these services can continue without interruption and to pay an existing invoice.
FISCAL IMPACT: $400,000.00 is available within the Department of Public Safety's 2024 General Fund Budget for this purpose. Funds will be transferred between divisions and object classes within the General Fund. There is sufficient budget authority available in the Department of Public Safety's 2024 General Fund Budget to fund the transfer.
Title
To authorize the Finance and Management Director to issue purchase orders on behalf of the Department of Public Safety, Division of Support Services, for telephone services from an existing Universal Term Contract with AT&T; to authorize the City Auditor to transfer $300,000.00 between divisions and object classes within the General Fund to align budget authority for this expenditure; to authorize the expenditure of $400,000.00 from the General Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, there is a need to purchase telephone services for the Division of Support Services in the Department of Public Safety; and,
WHEREAS, a Universal Term Contract with AT&T has been established by the Purchasing Office for these services; and,
WHEREAS, the Department of Public Safety has a need to transfer $300,000.00 between divisions and object classes within the 2024 General Fund Budget. Funds for this transfer have been identified and are available in Division 3001, Object Class 01 (Personnel); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for telephone services to ensure these services can continue without interruption and to pay an existing invoice, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue purchase orders to AT&T for telephone services for the Department of Public Safety, Division of Support Services, on the basis of the City’s universal term contract.
SECTION 2. That the expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000 in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $300,000.00 or so much thereof as may be needed, is hereby authorized between divisions and object classes within Fund 1000 General Fund per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.