Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services for the Fleet Management Division, located at 4211 Groves Rd. This contract was initially authorized by Ordinance No. 0531-2008, passed April 2, 2008, in the amount of $55,401.53. This modification exercises the first of four one-year renewal options.
Emergency action is requested to ensure custodial services at the Fleet Maintenance building are not interrupted.
Fiscal Impact: The Fleet Management Division budgeted $70,000.00 in the 2009 budget for custodial services. The cost of this renewal is $55,401.53. The cost of the contract in 2008 was $55,401.53. The balance of these monies will be spent on other custodial services, such as window cleaning.
Jani-King of Columbus, Contract Compliance Number 31-1312402, expiration 02/26/2011.
Title
To authorize the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services for the Fleet Maintenance building; to authorize the expenditure of $55,401.53 from the Fleet Management Services Fund; and to declare an emergency. ($55,401.53)
Body
WHEREAS, Ordinance No. 0531-2008, passed by City Council on April 2, 2008, authorized the Finance and Management Director to enter into a contract with Jani-King of Columbus for custodial services for the Fleet Management Division, located at 4211 Groves Rd.; and
WHEREAS, the contract with Jani-King of Columbus contains an option to renew the existing agreements for four one-year periods; and
WHEREAS, it is necessary to renew this contract with Jani-King of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Jani-King of Columbus for custodial services at the Fleet Maintenance building located at 4211 Groves Road, to ensure the cleanliness of the building, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract for the Fleet Management Division with Jani-King of Columbus for custodial services at the Fleet Maintenance building at 4211 Groves Road from April 1, 2009 through March 31, 2010.
SECTION 2. That the expenditure of $55,401.53, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451206
Object Level 1: 03
Object Level 3: 3396
Amount: $55,401.53
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.