Explanation
A. Need. This legislation authorizes the Director of Public Utilities to enter into contract for Janitorial Services, for the Division of Sewerage and Drainage. This contract was bid on May 13, 2009, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.
B. Procurement History. This procurement has been conducted in accordance with the requirements for competitive sealed bidding in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" in April, 2009. A Pre-Bid Meeting was held on April 28, 2009. Fourteen sets of Bidding Documents were obtained by prospective Bidders, and five Bids were received on May 13, 2009, bid tabulation is attached.
C. Recommended Contract Award. The bid of AA Programmed Janitorial and Building Maintenance, Inc. appears to be free of substantive defects. This bid is within the budget, and has also been tendered by an entity which is well qualified to the contract work. Award is recommended to AA programmed Janitorial and Building Maintenance, Inc. of Columbus, Ohio, who is the lowest Responsive and Responsible and Best Bidder.
Supplier: AA Programmed Janitorial and Building Maintenance (31-1190027) Expires 4-10-11
Fiscal Impact: The FY2009 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:
$200,000.00 was spent in 2009
$190,000.00 was spent in 2008
PROJECT LOCATIONS:
This project involves the Division's the Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Compost Facility, the Sewer Maintenance Operation Center and the Truck Waste Disposal Site.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Public Utilities to contract with AA Programmed Janitorial and Building Maintenance, Inc. for Janitorial Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $174,192.00 from the Sewerage System Operating Fund ($174,192.00).
Body
WHEREAS, bids for Janitorial Services for the Division of Sewerage and Drainage were received by the Director of Public Utilities on May 13, 2009; and
WHEREAS, the bids received have now been reviewed and a recommendation for award has been made; and
WHEREAS, this project involves the Division's the Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Compost Facility, the Sewer Maintenance Operation Center and the Truck Waste Disposal Site, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to contract with AA Programmed Janitorial and Building Maintenance, Inc., 1423 East Main Street, Columbus, OH 43205, for Janitorial Services for the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 3. That the expenditure of $174,192.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Division 60-05, to pay the cost of this contract, as follows:
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object Level: 3396
Amount: $24,060.00
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level: 3396
Amount: $24,096.00
Fairwood Complex
OCA: 606202
Object Level: 3396
Amount: $78,240.00
Pretreatment
OCA: 605592
Object Level: 3396
Amount: $5,700.00
Compost
OCA: 605899
Object Level: 3396
Amount: $24,060.00
Treatment Engineering
OCA: 605378
Object Level: 3396
Amount: $18,036.00
Total Request: $174,192.00
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law