City of Columbus - File #: 0626-2011

• File #: 0626-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/13/2011
• In control: Recreation & Parks Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Director of Recreation and Parks to renew an existing contract for maintenance and support on the Activenet software application with The Active Network, LTD in accordance with the sole source procurement provisions of the Columbus City Codes; to modify the contract to provide a new vendor identification number for Active Network, LTD; to authorize the expenditure of $85,000.00 from the Department of Recreation and Parks Operating Fund; and to declare an emergency. ($85,000.00)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/29/2011	1	Rec & Parks Drafter	Sent for Approval
4/29/2011	1	CITY ATTORNEY	Reviewed and Approved
4/29/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
4/28/2011	1	Rec & Parks Drafter	Sent for Approval
4/28/2011	1	Auditor Reviewer	Reviewed and Approved
4/28/2011	1	CITY AUDITOR	Reviewed and Approved
4/26/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/25/2011	1	Finance Reviewer	Reviewed and Approved
4/25/2011	1	Finance Reviewer	Reviewed and Approved
4/23/2011	1	Finance Reviewer	Reviewed and Approved
4/20/2011	1	Rec & Parks Drafter	Sent for Approval
4/19/2011	1	EBOCO Reviewer	Sent for Approval
4/19/2011	1	ODI DIRECTOR	Reviewed and Approved
4/18/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved	Pass
4/18/2011	1	Rec & Parks Drafter	Sent for Approval
4/14/2011	1	Rec & Parks Drafter	Sent for Approval

Explanation

Currently, the Recreation and Parks Department utilizes an Activenet software application that has assisted with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the Internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and provides resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.

Passage of this legislation will authorize the Director of the Recreation and Parks Department to extend the term of the current contract EL010930 with The Active Network LTD. This modification and extension will renew the contract for software support and transaction fees associated with Activenet in the total amount of $75,000.00, and $10,000.00 for staff training for the period of June 1, 2011 through May 31, 2012.

The funding for the software maintenance and support are collected via transaction service fees from the on-line users.

Fiscal Impact:

$85,000.00 for Recreation and Parks fund 285

Title

To authorize the Director of Recreation and Parks to renew an existing contract for maintenance and support on the Activenet software application with The Active Network, LTD in accordance with the sole source procurement provisions of the Columbus City Codes; to modify the contract to provide a new vendor identification number for Active Network, LTD; to authorize the expenditure of $85,000.00 from the Department of Recreation and Parks Operating Fund; and to declare an emergency. ($85,000.00)

Body

WHEREAS, the Department of Recreation and Parks has a need to renew the contract with The Active Network, LTD  for services associated with the existing software application known as Activenet in accordance with the provisions of the sole source procurement of the Columbus City Code Section 329.07; and  

WHEREAS, it is necessary to modify the vendor number for The Active Network, LTD as we are now contracting with the branch of The Active Network, LTD which is located in the U.S., and all other aspects of the contract shall remain the same; and

WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this contract renewal, modification and expenditure of said funds to provide uninterrupted service, maintenance and support, provided by The Active Network, LTD, thereby preserving the public health, property, safety, and welfare of the public; and NOW, THEREFORE

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMUBS:

SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to renew a contract with The Active Network, LTD for maintenance and support of the Activenet system in agreement with the sole source provisions of the Columbus City Code, Section 329.07.  

SECTION 2. That the Director of Recreation and Parks be and is hereby authorized to modify the vendor number for The Active Network, LTD to reflect the U.S. based office of this vendor providing the support of the Activenet system to the City of Columbus.

SECTION 3. That the expenditure of $85,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:

Fund            OCA        OL3          Amount

285            510297        3369          $75,000.00

285            510297        3331          $10,000.00      

SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same