Explanation
Background: The City of Columbus, in cooperation with the State of Ohio and the Federal Highway Administration, is engaged in the widening and improvement of Hilliard Rome Road south of Roberts Road. Construction is anticipated to be completed by the end of 2012. The project includes the addition of three (3) new traffic lanes, sidewalks, tree lawns, bike lanes, and utility relocation. Ordinance 0366-2007, was passed by City Council on April 23, 2007 to provide the funding and authorized the City Attorney to contract for professional services, under $20,000.00, including the hiring of independent appraisers, necessary for the acquisition of the remaining parcels. Right-of-way acquisition is to be completed prior to 2010, and therefore it is in the best interest of the City to hire more than one appraiser for this project whose past performance with the City has displayed a high level of competence, excellent quality of work and a consistent success in meeting deadlines of this nature and who are on ODOT's list of qualified appraisers. Appraisers in the Columbus area on ODOT's qualified list were contacted and of those contacted; two independent appraisers have submitted qualifications and time frame proposals that meet the aforementioned criteria. Each of the contracts for these services is expected to cost over twenty thousand dollars ($20,000.00), but not exceed fifty thousand dollars ($50,000.00). It is therefore necessary, to the extent it may be applicable, to request that City Council waive the process for awarding professional service contracts exceeding twenty thousand dollars, but not exceeding fifty thousand dollars, as relates to this transaction only.
Fiscal Impact: Funds necessary for these aforementioned services will be paid from the existing Auditor's Certificate established by Ordinance 0366-2007, passed on April 23, 2007.
Emergency Justification: Emergency action is requested to allow the City to the aforementioned contracts without delay, thereby allowing the City to meet the acquisition schedule for this project.
Title
To authorize the City Attorney to execute those documents necessary to enter into agreements, severally, with Terrence Arnold, individually, and Franklin Hinkle, through the Robert C. Weiler Company, for professional appraisals services exceeding twenty thousand dollars, but not exceeding fifty thousand dollars necessary to the Hilliard-Rome Road Improvement Project, and to the extent it may be applicable, to waive the process for awarding professional service contracts exceeding twenty thousand dollars, but not exceeding fifty thousand dollars, as relates to this transaction only and to declare an emergency.
Body
WHEREAS, the City of Columbus, in cooperation with the State of Ohio and the Federal Highway Administration, is engaged in the widening and improvement of Hilliard Rome Road south of Roberts Road; and
WHEREAS, construction is anticipated to be completed by the end of 2012; and
WHEREAS, the project includes the addition of three (3) new traffic lanes, sidewalks, tree lawns, bike lanes, and utility relocation; and
WHEREAS, Ordinance 0366-2007, was passed by City Council on April 23, 2007 to provide the funding and authorized the City Attorney to contract for professional services, including the hiring of independent appraisers, necessary for the acquisition of real property necessary to the project; and
WHEREAS, right-of-way acquisition is to be completed prior to 2010, and therefore it is in the best interest of the City to hire more than one appraiser whose past performance with the City has displayed a high level of competence, an excellent quality of work, a consistent success in meeting similar narrow deadlines to work on this project, and because of the Ohio Department of Transportation funding is involved, are on ODOT's list of qualified appraisers; and
WHEREAS, after contacting appraisers in the Columbus area on the Ohio Department of Transportation's list, two independent appraisers have submitted qualifications and time frame proposals that meet the aforementioned criteria.
WHEREAS, each of the contracts for these services is expected to cost over twenty thousand dollars ($20,000.00), but not exceed fifty thousand dollars ($50,000.00); and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, in that it is immediately necessary that City Council waive all provisions as set forth in the Columbus City Code (329.11) relative to the process for awarding professional service contracts exceeding twenty thousand dollars ($20,000.00), but not exceeding fifty thousand dollars ($50,000.00), as relates to this transaction only, to allow the City Attorney to enter into an agreement, severally, between the City of Columbus, and Terrence Arnold, individually, and Franklin Hinkle, through the Robert C. Weiler Company, for appraisal services necessary to the Hilliard-Rome Road Improvement Project for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Attorney be and hereby is authorized to execute those documents necessary to enter into agreements, severally, between the City of Columbus, and Terrence Arnold, individually, and Franklin Hinkle, through the Robert C. Weiler Company, each expected to cost over twenty thousand dollars ($20,000.00), but not to exceed fifty thousand dollars ($50,000.00) for appraisal services necessary to the Hilliard-Rome Road Improvement Project.
Section 2. That this Council has determined that it is in the best interest of the City of Columbus to waive and does hereby waive all provisions as set forth in the Columbus City Code (329.11) relative to the process for awarding professional service contracts to Terrence Arnold and Franklin Hinkle, through the Robert C. Weiler Company, exceeding twenty thousand dollars ($20,000.00), but not exceeding fifty thousand dollars ($50,000.00), as relates to this transaction only.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.