Explanation
BACKGROUND: The Department of Public Safety, Division of Police, needs to purchase fifty-one (51) Panasonic Arbitrator 360 video cameras and forty-eight (48) Motorola APX 6500 Mobile radios to install into new police cruisers that have recently been purchased. The total cost for the cameras is $244,672.50 and the total cost for the mobile radios are $189,792.00.
Bid Information: The Purchasing Office has set up universal term contracts with Insight Public Sector for the purchase of video cameras under contract FL004640 and with Motorola Inc. Enterprise Mobility Solutions for the purchase of mobile radios under contract FL004701.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Insight Public Sector's # is 363949000 expires 2/19/2012 and Motorola, Inc.'s # is 361115800 expires 4/8/2012.
FISCAL IMPACT: This ordinance authorizes an expenditure of $434,464.50 from the General Permanent Improvement Fund for the purchase of video cameras and mobile radios. There is no financial impact on the General Fund operating budget for this purchase. A total of $2,000,000 was budgeted in the General Permanent Improvement Fund for the purchase of Safety vehicles and accessories. Of that, $1,303,713.00 has already been encumbered for police cruisers and $67,779.00 for the purchase of light bars and sirens for the Division of Police.
Emergency Designation: Emergency legislation is requested so the equipment can be ordered and be ready for installation in the new police cruisers.
Title
To authorize and direct the Director of Finance and Management to issue purchase orders from two existing universal term contracts with Insight Public Sector and Motorola, Inc. for the purchase of video cameras and mobile radios for the Division of Police, to authorize the expenditure of $434,464.50 from the General Permanent Improvement Fund; and to declare an emergency. ($434,464.50)
Body
WHEREAS, the Department of Public Safety, Division of Police, needs to purchase video cameras and mobile radios to install into new police cruisers; and
WHEREAS, the city has two universal term contracts with Insight Public Sector and Motorola, Inc. for the purchase of video cameras and mobile radios; and
WHEREAS, the funding source for this purchase will come from the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue two purchase orders for the purchase of video cameras and mobile radios thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of fifty-one Panasonic Arbitrator Video Cameras for the Division of Police on the basis of the City's universal term contract number FL004640.
SECTION 2. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Motorola, Inc. for the purchase of forty-eight Motorola APX 6500 Mobile radios for the Division of Police on the basis of the City's universal term contract number FL004701.
SECTION 3. That the expenditure of $434,464.50, or so much thereof as may be needed, be and same is hereby authorized as follows:
| DIV 30-03 | FUND 748 | OBJ LEV (01) 06 | OBJ LEVEL (03) 6651 | OCA 748035| PROJECT 330035
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.