Explanation
BACKGROUND: This legislation amends the 2011 Capital Improvement Budget and authorizes a transfer of $410,500.00 between projects in the Safety Voted Bond Fund. This legislation also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal LLC, for the Central Safety Building roof replacement project.
The existing roof is beyond its useful life. This project shall include, but is not limited to, the removal of the existing ballast, membrane, and insulation and installation of a modified bituminous membrane roofing system. It is logical to perform the roof replacement project at this time, as earlier legislation authorized the HVAC and electrical upgrade and retrofit for the Central Safety building. The HVAC and electrical upgrades were funded by the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009.
Formal bids were solicited and three companies submitted bids on August 6, 2011 as follows (0 FBE, 0 MBE,):
Smith Roofing and Sheet Metal, LLC. $410,500.00
General Maintenance & Engineering Company $610,793.00
Phinney Industrial Roofing $665,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Smith Roofing and Sheet Metal LLC.
Emergency action is requested to ensure that this project is not delayed, in order to meet the overall deadline for projects occurring at the Central Safety Building.
Smith Roofing and Sheet Metal, LLC Contract Compliance No. 27-0828913, expiration date February 4, 2012.
Fiscal Impact: This ordinance authorizes an expenditure of $410,500.00 from the Safety Voted Bond Fund for the roof replacement for the Central Safety building. There is no impact on the General Fund for this expenditure.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $410,500.00 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal LLC for the Central Safety Building roof replacement project; to authorize the expenditure of $410,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($410,500.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Safety Voted Bond Fund, to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, it is necessary for the Central Safety Building roof replacement project to occur; and
WHEREAS, formal bids were solicited and three companies responded; and
WHEREAS, an emergency exist in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Smith Roofing and Sheet Metal LLC for the Central Safety Building roof renovation project, to ensure that this project is not delayed, in order to meet the overall deadline for projects occurring at the Central Safety building, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Support Services Complex 320017-100001 (Voted Carryover) $0|$1,900,000|$1,900,000
Support Services Complex 320017-100001 (Voted Carryover) $1,900,000|$1,489,500|($410,500)
Police Facility Renovation 330021-100000 (Voted Carryover) $576,598|$987,098|$410,500
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02| Fund: 701|Project Number 320017-100001|Project Name - Support Services Complex |OCA Code: 711702|OL3: 6620|Amount $410,500.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation| OCA Code: 713321|OL3: 6620|Amount $410,500.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal LLC for the Central Safety Building re-roof project.
SECTION 4. That the expenditure of $410,500.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 3, be and is herby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $410,500.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.