Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into contract modifications with T&M Associates, Inc., for the General Engineering Services - Supply 2024A project, C.I.P. No. 691601-100100 in an amount up to $600,000.00, and with Wade Trim, Inc., for the General Engineering Services - Supply 2024B project, C.I.P. No. 690601-100200, in an amount up to $450,000.00.
These agreements will establish task order-based professional services to augment existing engineering personnel within the Division of Water on an as-authorized, as-needed basis in order to accomplish a wide range of work that may include but is not limited to planning/design/construction phase engineering services, surveying, property acquisition assistance, hazardous waste identification/remediation, materials testing, and other services required by the Division.
This ordinance will authorize a contract in the amount of $600,000 for the T&M Associates agreement and $450,000.00 for the Wade Trim, Inc. agreement for the estimated engineering needs of the Water Supply Group starting the third quarter of 2026 for approximately one year or until all funds are expended. One additional future modification to each of these engineering agreements is anticipated.
Planning area = “99-Citywide”
TIMELINE & FUTURE MODIFICATION(S):
General Engineering Services for the Division of Water will be provided under task order-based professional services agreements. The original agreements were executed in the third quarter of 2025 to provide funds for approximately one year period or until all funds were expended. This modification is anticipated to be executed in the third quarter of 2026 to provide funds for approximately one year or until all funds are expended.
ESTIMATED COST OF PROJECT: $1,050,000.00
Cost Summary:
T&M Associates, Inc.
Original Agreement: $ 450,000.00 (ORD1134-2025; PO514671)
Modification #1 (Current): $ 600,000.00
Contract Total for T&M Associates $1,050,000.00
Wade Trim, Inc.
Original Agreement: $ 450,000.00 (ORD1134-2025; PO515682)
Modification #1 (Current) $ 450,000.00
Contract Total for Wade Trim, Inc $ 900,000.00
TOTAL COMBINED GES2024 A/B CONTRACT: $1,950,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This contract will provide general engineering services for various tasks which may involve the water treatment process, the equipment, the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development.
At this time no community outreach or input is anticipated.
One requirement for the consultants awarded the General Engineering Services contract for the Water Supply Group is that the consultants must be able to provide environmental engineering services, if needed. Also, the consultants selected have indicated a corporate philosophy of environmental conservation and sustainable business practices.
3. CONTRACT COMPLIANCE INFORMATION
T&M Associates, Inc.’s contract compliance number is CC001614 and expires 3/10/2028.
Wade Trim, Inc.’s contract compliance number is CC040053 and expires 11/13/2027.
As part of their proposal, T&M Associates, Inc. has proposed the following subconsultants to perform contract work:
Company Name City/State ODI Certification Status
Andover Associates Columbus, OH WBE
GPD Group Columbus, OH MAJ
Coldwater Consulting Columbus, OH WBE
EP Ferris Columbus, OH MAJ
DHDC Engineering Columbus, OH MBE
The certification of T&M Associates, Inc., and the above listed companies were in good standing at the time the contract modification was awarded.
As part of their proposal, Wade Trim, Inc. has proposed the following subconsultants to perform contract work:
Company Name City/State ODI Certification Status
DLZ Columbus, OH MBE
Advanced Engineering Concepts Columbus, OH MAJ
Osborn Engineering Columbus, OH MAJ
The certification of Wade Trim, Inc., and the above listed companies were in good standing at the time the contract modification was awarded.
4. FISCAL IMPACT
Funding in the amount of $1,050,000.00 is available and appropriated within the Water Bond Fund, Fund 6006. The 2025 Capital Improvement Budget must be amended to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to modify a professional engineering services contract with T&M Associates, Inc., for the General Engineering Services - Supply 2024A project and with Wade Trim, Inc. for the General Engineering Services - Supply 2024B project; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; and to authorize an expenditure of up to $1,050,000.00 from the Water Bond Fund. ($1,050,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the General Engineering Services - Supply 2024A and the General Engineering Services - Supply 2024B projects; and
WHEREAS, a Request for Proposals (RFP) was formally advertised on the Vendor Services and Bonfire websites and opened 12/6/24; and
WHEREAS, four proposals for the General Engineering Services - Supply 2024A the General Engineering Services - Supply 2024B projects Project were received in response to the RFP; and
WHEREAS, the evaluation committee reviewed the proposal and recommended contracts be awarded to T&M Associates, Inc., and Wade Trim, Inc.; and
WHEREAS, these are multi-year contracts with periodic modifications anticipated to add funding to continue services; and
WHEREAS, additional funding is needed to continue these services; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into professional services contract modifications with T&M Associates, Inc., for the General Engineering Services - Supply 2024A project and with Wade Trim, Inc., for the General Engineering Services - Supply 2024B project; and
WHEREAS, the 2025 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize an expenditure of funds from the Water Bond Fund, Fund 6006, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current Authority / Revised Authority / Change
6006 / 690472-100000 / O’Shaughnessy Gatehouse Misc. Imp.'s (Voted Water Carryover) / $1.00 / $126,682.00 / $126,681.00 (to match cash)
6006 / 690589-100000 / Large Diameter Valve Replacement Program (Voted Water Carryover) / $0.00 / $157,353.00 / $157,353.00 (to match cash)
6006 / 690578-100000 / DRWP Caustic Feed Improvements (Voted Water Carryover) / $367,300.00 / $423,979.00 / $56,679.00 (to match cash)
6006 / 690411-100000 / Watershed Misc. Improv. Facilities (Voted Water Carryover) / $975,605.00 / $1,146,822.00 / $171,217.00 (to match cash)
6006 / 690533-100000 / PAWP Well Pump Replacement (Voted Water Carryover) / $733.00 / $285,352.00 / $284,619.00 (to match cash)
6006 / 690511-100000 / HCWP Intake Structure & Low Head Dam Rehabilitation (Voted Water Carryover) / $1.00 / $260,959.00 / $260,958.00 (to match cash)
6006 / 690472-100000 / O’Shaughnessy Gatehouse Misc. Imp.'s (Voted Water Carryover) / $126,682.00 / $0.00 / ($126.682.00)
6006 / 690589-100000 / Large Diameter Valve Replacement Program (Voted Water Carryover) / $157,353.00 / $0.00 / ($157,353.00)
6006 / 690578-100000 / DRWP Caustic Feed Improvements (Voted Water Carryover) / $423,979.00 / $367,300.00 / ($56,679.00)
6006 / 690411-100000 / Watershed Misc. Improv. Facilities (Voted Water Carryover) / $1,146,822.00 / $975,604.00 / ($171,218.00)
6006 / 690533-100000 / PAWP Well Pump Replacement (Voted Water Carryover) / $285,352.00 / $0.00 / ($285,352.00)
6006 / 690511-100000 / HCWP Intake Structure & Low Head Dam Rehabilitation (Voted Water Carryover) / $260,959.00 / $8,240.00 / ($252,719.00)
6006 / 691601-100100 / General Engineering Services - Supply 2024A (Voted Water Carryover) / $450,000.00 / $1,050,000.00 / $600,000.00
6006 / 691601-100200 / General Engineering Services - Supply 2024B (Voted Water Carryover) / $450,000.00 / $900,000.00 / $450,000.00
SECTION 2. That the transfer of $1,050,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to enter into contract modifications for the General Engineering Services - Supply 2024A project with T&M Associates, Inc., 4675 Lakehurst Ct, Suite 250, Columbus, OH 43016, and for the General Engineering Services - Supply 2024B project with Wade Trim, Inc., 7965 N. High Street, Suite 240, Columbus, OH 43235, for a total amount up to $1,050,000.00, in accordance with the terms and conditions of the contracts on file in the Office of the Department of Public Utilities.
SECTION 4. That the expenditure of $1,050,000.00, or so much thereof as may be needed, is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.