Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $3,562,606.97, for the Mound/Harrisburg Pike 24" Water Main Project, Division of Power and Water Contract Number 915.
Work under this contract will consist of constructing a 24" water main along Mound Street from Yale to Harrisburg Pike, then along Harrisburg Pike to Frank Road. Additionally, an 8" water main will be constructed along Harrisburg Pike from Clime Road to Eakin Road. The purpose of this project is to improve flow and water quality and replace water mains that require repeated regular maintenance. Services will be transferred from an existing 8" main to an existing 16" main from Clime Rd. to Big Run Road. The existing 8" main will be abandoned. Construction is estimated to take place from August 2009 through June 2011.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on May 20, 2009. Bids were received from: John Eramo & Sons, Inc. - $3,562,606.97; Shelly & Sands, Inc. - $3,646,480.38; Foill, Inc. - $3,844,639.98 (incomplete); Fields Excavating - $3,866,993.27; George J. Igel & Co. - $3,893,458.40; Complete General Construction Co. - $3,997,348.02.
The lowest bid was from John Eramo & Sons, Inc. in the amount of $3,562,606.97. Their Contract Compliance Number is 31-0724866 (expires 4/8/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as the Ohio Department of Transportation (ODOT) currently has a project along U.S. 62 (Harrisburg Pike) and the Division of Power and Water is participating with the construction of a 24-inch water main and an 8-inch water main. In order to coordinate both projects it is critical that construction on our project start this summer. Also, the Franklin County Engineer's Office will be using adjacent streets as detours during their Alkire Road construction project, which is scheduled to start construction in 2010.
3. FISCAL IMPACT: This Ordinance authorizes the City Auditor to appropriate and transfer funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Division is able to execute a loan with the Water Supply Revolving Loan Account Fund and reimburse the Water System Reserve Fund. The loan is expected to be approved on Thursday, June 25, 2009.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc. for the Mound/Harrisburg Pike 24" Water Main Project; to authorize the appropriation and transfer of $3,562,606.97 from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund; to authorize the appropriation and expenditure of $3,562,606.97 within the Water Supply Revolving Loan Account Fund for the Division of Power and Water; and to declare an emergency. ($3,562,606.97)
Body
WHEREAS, six bids for the Mound/Harrisburg Pike 24" Water Main Project were received and publicly opened in the offices of the Director of Public Utilities on May 20, 2009; and
WHEREAS, the lowest and best bid was from John Eramo & Sons, Inc. in the amount of $3,562,606.97; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Mound/Harrisburg Pike 24" Water Main Project; and
WHEREAS, it is immediately necessary to both appropriate funds from the Water System Reserve Fund and to authorize the transfer of said funds into the Water Supply Revolving Loan Account Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Water System Reserve Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., for the Mound/Harrisburg Pike 24" Water Main Project, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Supply Revolving Loan Account Fund, in an emergency manner so that the Ohio Department of Transportation (ODOT) and the City of Columbus can coordinate work in the vicinity, requiring City construction to begin this summer, and for also allowing Franklin County to use adjacent streets as detours for their project in the area, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Water System Reserve Fund 603, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $3,562,606.97 is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 2. That the City Auditor is hereby authorized to transfer $3,562,606.97 to the Water Supply Revolving Loan Account Fund No. 616, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That $3,562,606.97 is hereby appropriated for the Mound/Harrisburg Pike 24" Water Main Project within the Water Supply Revolving Loan Account Fund No. 616 | Division 60-09 | Object Level Three 6629 | as follows:
Project No. 690407 | Project Name: Mound/Harrisburg 24" W.M. | OCA Code 616407 | Amount: $3,562,606.97
SECTION 4. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Mound/Harrisburg Pike 24" Water Main Project with the lowest and best bidder, John Eramo & Sons, Inc., 3670 Lacon Rd., Hilliard, Ohio 43026; in the amount of $3,562,606.97; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That for the purpose of paying the cost of the Water Supply Revolving Loan Acct. Fund Eligible Items within the aforementioned construction contract, the following expenditure of $3,562,606.97 or as much thereof as may be needed is hereby authorized as follows: Fund No. 616, Dept/Div. No. 60-09, Project: 690407, OCA Code 616407, Object Level One 06, Object Level Three 6629.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.