Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Preventive Surface Treatments (Slurry Seal) project and to provide payment for construction administration and inspection services.
The Resurfacing - Preventive Surface Treatments (Slurry Seal) project consists of applying slurry seal to one hundred and seventy-two (172) city streets. The slurry seal process applies a thin coat of liquid asphalt and stone across the existing pavement to extend the life of the pavement
The estimated Notice to Proceed date is July 10, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on May 21, 2013, (two majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
American Pavements, Inc. $852,892.80 Plain City, OH Majority
Strawser Construction Inc. $899,680.95 Columbus, OH Majority
Award is to be made to American Pavements, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $852,892.80. The amount for construction administration and inspection services will be $68,231.42. The legislated amount is $921,124.22.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Pavements, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for American Pavements, Inc. is 311409601 and expires 12/6/13.
3. FISCAL IMPACT
Funds for this expenditure are available within the Streets and Highways G.O. Bonds Fund, No. 704. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure and will be reimburse after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the treated roads to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with American Pavements, Inc., and to provide for the payment of construction administration and inspection services in connection with the Resurfacing - Preventive Surface Treatments (Slurry Seal) project; to authorize the expenditure of $921,124.22 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($921,124.22)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Resurfacing - Preventive Surface Treatments (Slurry Seal) project; and
WHEREAS, this project consists of applying slurry seal to one hundred and seventy-two (172) city streets; and
WHEREAS, American Pavements, Inc. will be awarded the contract for the Resurfacing- Preventive Surface Treatments (Slurry Seal) project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted Carryover) / $1,136,822.00 / ($921,125.00) / $215,697.00
704 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal (Voted Carryover) / $0.00 / $921,125.00 / $921,125.00
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted 2008) / $988,118.00 / $921,125.00 / $1,909,243.00
704 / 530282-100072 / Resurfacing - Preventive Surface Treatments - Crack Seal (Voted 2008) / $750,000.00 / ($171,125.00) / $578,875.00
704 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal (Voted 2008) / $750,000.00 / ($750,000.00) / $0.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics / 06-6600 / 592104 / $921,124.22
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal / 06-6600 / 748273 / $921,124.22
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with American Pavements, Inc. 7475 Montgomery Drive, Plain City, Ohio 43064 for the construction of the Resurfacing - Preventive Surface Treatments (Slurry Seal) project in the amount of $852,892.80 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $68,231.42.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $921,124.22 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bond Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Project / Project Name / O.L. 01-03 / OCA Code / Amount
704 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal / 06-6631 / 748273 / $852,892.80
Fund / Project / Project Name / O.L. 01-03 / OCA Code / Amount
704 / 530282-100073 / Resurfacing - Preventive Surface Treatments - Slurry Seal / 06-6687 / 748273 / $68,231.42
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.